Administrative and Accounting Assistant

Description

Position Summary: Provide support in executing accounting and administrative processes, ensuring timely recordkeeping and internal compliance. Key Responsibilities: 1. Administrative and accounting support 2. Billing, collections, and reconciliation management 3. ERP system and Excel proficiency Employer Requirements: **ADMINISTRATIVE AND ACCOUNTING ASSISTANT** **Position Objective:** Support the accurate execution of the company’s accounting and administrative processes through document control, billing tracking, collections management, and operational\-financial data reconciliation, ensuring timely recordkeeping, organized documentation, and internal compliance. **Requirements:** * **Education:** * Bachelor’s degree in Accounting, Business Administration, or related field (internship or degree completed) **Experience:** * 1–2 years of experience in an accounting firm, providing administrative and accounting support, including participation in: * Issuance, review, and tracking of electronic invoices (CFDI income and payment complements) * Validation of fiscal and administrative data for correct invoice preparation * Collections account tracking and payment application; preparation and dispatch of payment reminders; resolution of billing-related inquiries * Integration, review, and safekeeping of documentary files and accounting supporting documents * Professional and courteous customer service, with timely follow-up on billing, documentation, and administrative collections matters * Teamwork with other departments to ensure effective collections management **Knowledge/Skills:** * **Electronic invoicing (CFDI 4\.0\):** issuance, review, cancellations, and tracking of invoices * **Payment complements:** identification of payments, preparation, and dispatch * **Accounts receivable:** portfolio control, maturity date tracking, and balance updates * **Basic fiscal validation:** verification of legal name, RFC, CFDI usage, tax regime, and mandatory fields * **Accounting document control:** organization and archiving of delivery notes, manifests, contracts, and supporting evidence * **Basic administrative and financial reconciliation:** cross-checking information among operations, billing, and payments * **Intermediate Excel:** database handling, filters, pivot tables, basic formulas, and tracking indicators * **ERP or administrative/accounting systems**: SAP, ORACLE, CONTPAQi. * **Portfolio management and monitoring** via internal controls and administrative reports * Basic knowledge of **monthly closing procedures and administrative\-fiscal compliance** **We Offer:** * Salary * Statutory benefits * Working hours: Monday to Friday, 9:30 am to 5:30 pm * Location: Near Industrias Avenue. Job Type: Full-time Salary: Starting at $10,000\.00 per month Work Location Type: * On-site Education: * Completed bachelor’s degree (preferred) Workplace: On-site employment