Administrative Assistant

Description

Job Summary: Drive operational efficiency through rigorous document management and resource control, ensuring accessible information and agile workflows. Key Highlights: 1. Efficiently manages tax documentation and invoicing. 2. Controls inventory and supplies to ensure operational continuity. 3. Performs bank reconciliations and supports internal audits. **JOB OBJECTIVE** Drive operational efficiency through rigorous document management and resource control. The incumbent is responsible for ensuring that information serves as an accessible and reliable asset, guaranteeing that management workflows remain agile, accurate, and obstacle-free. **PRIMARY RESPONSIBILITIES** * **Tax and Invoicing Management:** Responsible for issuing, controlling, and tracking tax receipts (**CFDI**), ensuring compliance with current regulations and proper documentation of transactions. * **Inventory and Supply Control:** Continuous monitoring of stock and office supply levels to prevent shortages or surpluses, ensuring operational continuity. * **Reconciliation and Verification:** Conduct physical verifications against accounting records, as well as bank reconciliations, to ensure exact alignment between bank statements and internal records. * **Document Architecture:** Technical digitization and organization of the administrative archive (contracts and case files), ensuring integrity, security, and immediate availability. * **Accounting Support and Audit Assistance:** Technical execution of data entry and proactive support in validating internal audit processes. **CANDIDATE PROFILE** * **Education:** Completed High School Diploma (preferably with administrative or accounting focus). * **Experience:** Minimum 1 year in operational, administrative, or accounting support roles. **Technical Competencies:** * **CFDI Proficiency:** Up-to-date knowledge of applicable regulations and their variables. * **Digital Ecosystem:** Intermediate proficiency in **Excel** and **Google Workspace** tools (Sheets, Drive, Docs). * **Professional Skills:** Strong organizational ability, effective communication, proactivity, and resilience to work under high-performance standards. **EMPLOYMENT CONDITIONS** * **Security:** Statutory benefits from day one. **Work Schedule:** * **Monday to Friday:** 10:00 AM to 6:30 PM. * **Saturday:** 9:00 AM to 3:00 PM. https://sunstar.com.mx/ Salary: $10,500\.00 per month Benefits: * Free uniforms Workplace: On-site employment