Human Resources Manager

Description

Position Summary: The HR Manager / Deputy Director is responsible for building, structuring, and operating AVYNA COSMETICS’ HR department from scratch, ensuring the right talent and a strong organizational culture. Key Highlights: 1. Design and manage the recruitment process for all departments. 2. Lead the end-to-end establishment and operation of the Human Resources department. 3. Strategic and operational position with growth potential to Head of HR. Job Description: HR Manager / Deputy Director The HR Manager / Deputy Director is responsible for building, structuring, and operating AVYNA COSMETICS’ HR department from scratch. Their mission is to ensure the organization has the right talent, at the right time, within a robust culture and clear processes that support sustainable business growth. This role carries both strategic and operational scope: it does not merely oversee HR processes but designs, documents, implements, and measures them. The incumbent works directly with the General Management team and department leaders across the organization to align talent management with business objectives. This is the first formal pillar of the Human Resources function at AVYNA, and the candidate possesses the profile, vision, and potential to evolve into Head of HR as the organization grows. **Responsibilities** **Recruitment and Selection** * Design and manage the recruitment process for all departments (sales, operations, marketing, etc.). * Monitor open positions on relevant platforms, screen candidates, and coordinate interviews with department leaders. * Manage the onboarding process for all new hires, ensuring a consistent experience aligned with AVYNA’s culture. * Maintain an active database of potential candidates (talent pool) to fill vacancies quickly. **Personnel Administration** * Manage employee files, contracts, registrations, and terminations with the appropriate authorities. * Ensure compliance with the Mexican Federal Labor Law (or applicable legislation per jurisdiction) and internal company policies. * Coordinate payroll processing in collaboration with the administrative department. * Administer vacations, medical leaves, personal leave requests, and any other personnel-related incidents. **Culture and Organizational Climate** * Design and implement initiatives to strengthen AVYNA’s organizational culture. * Conduct periodic employee engagement and eNPS surveys, analyze results, and propose action plans. * Serve as the communication channel between employees and management to resolve questions, grievances, or sensitive situations. * Promote an inclusive, respectful, and results-oriented work environment. **Performance Evaluation and Development** * Coordinate KPI-based performance evaluations across all levels, in collaboration with department leaders. * Track individual development plans and probationary periods for each employee. * Propose and manage continuous training and development programs aligned with each department’s needs. * Ensure all job descriptions are up-to-date, complete, and signed. **Compensation and Benefits** * Maintain the salary scale updated and propose adjustments based on market benchmarks. * Manage the current bonus and variable compensation scheme in coordination with senior management. * Propose enhancements to the benefits program to attract and retain talent. **HR Strategy and Projects** * Develop and execute the annual HR plan aligned with business objectives. * Design HR processes, policies, and manuals (internal regulations, vacation policies, code of conduct, etc.). * Generate periodic HR metrics reports (turnover, headcount, time-to-fill, etc.) for General Management. * Lead special HR projects as required by organizational needs. **Office and Facility Operations** * Ensure proper functioning of company facilities (office, work areas, common zones). * Manage and track preventive and corrective maintenance of furniture, office equipment, and physical infrastructure. * Coordinate with service providers (cleaning, maintenance, stationery, general services) to guarantee uninterrupted operations. * Administer the inventory of office supplies and equipment assigned to employees, ensuring control and timely replenishment. * Manage the assignment and return of equipment, access credentials, and furniture at the start and end of each employee’s employment relationship. * Supervise that workspaces meet appropriate standards of hygiene, safety, and ergonomics. * Coordinate facility modifications, renovations, or improvements in collaboration with General Management. **Payroll and Bonus Review** * Review and validate periodic payroll prior to processing, ensuring accuracy of new hires, terminations, modifications, and deductions. * Verify correct calculation and application of bonuses, KPI-based incentives, performance bonuses, and any other variable compensation components according to current schemes. * Coordinate with the administrative department on legal withholdings, deductions, and additional benefits. * Generate and safeguard payroll and variable compensation reports for each period, ensuring traceability and confidentiality. * Identify and resolve payroll inconsistencies, promptly notifying affected employees. * Ensure any salary changes resulting from promotions, probationary periods, or market adjustments are correctly reflected in payroll for the corresponding period. * Maintain the salary scale and bonus structure updated, proposing adjustments to management when deviations or risks of internal inequity are detected. The activities described above are illustrative, not exhaustive, and may be modified at any time at the organization’s discretion. **Minimum Requirements** * Bachelor’s degree in Business Administration, Organizational Psychology, Industrial Relations, or related field (degree completed). * Minimum 3 years of comprehensive HR experience (recruitment, payroll, climate, evaluations). * Solid knowledge of Mexican labor legislation (Federal Labor Law) or applicable local labor law. * Advanced English proficiency (B2–C1 minimum). * Proficiency with digital tools: Google Workspace, Excel, CRM or HRIS. * Proven experience designing HR processes from scratch. * Ability to work autonomously in high-growth environments. **Soft Skills** * Empathetic leadership focused on people development. * Effective communication across all organizational levels. * Strategic thinking combined with operational execution capability. * Discretion and handling of confidential information. * Results orientation and continuous improvement mindset. * Conflict resolution and change management skills. * Organization, follow-up, and attention to detail. * Adaptability in rapidly growing environments. **Work Schedule** \-Monday to Friday, 9:00 – 18:00 hours. \-On-site Job Type: Full\-time Pay: $20,000\.00 \- $30,000\.00 per month Application Question(s): * This role requires advanced English. Can you confidently handle meetings, calls, and emails in English? Please answer in English Language: * English (Required) Work Location: In person