Administrative Assistant

Description

Job Summary: We are seeking a proactive executive to provide comprehensive administrative support, manage documents, and control information, ensuring smooth operational processes. Key Highlights: 1. Key administrative role providing support to diverse departments and clients. 2. Document management, information control, and activity tracking. 3. Opportunity to apply organizational and communication skills. At IQ RETAIL, we seek proactive executives focused on delivering administrative support in daily document management, information control, activity tracking, internal and external customer service, and operational department support—ensuring efficient and orderly administrative processes across the company. Main Responsibilities: 1\. Document Management and Administrative Control * Receiving, organizing, and archiving physical and digital documents. * Controlling and updating files, reports, and internal records. * Preparing reports, meeting minutes, attendance lists, and documentation required by the department. * Tracking internal and external emails. 2\. Internal and External Customer Service and Support * Answering calls, messages, and requests from various departments. * Following up on basic requests from staff or customers. * Routing requests to the appropriate responsible parties. 3\. Operational Support to Work Departments * Preparing administrative documents, contracts, purchase orders, requisitions, or reports. * Supporting logistics for meetings, schedules, appointments, visits, or operational activities. * Tracking tasks assigned by the immediate supervisor. 4\. Information Management and Internal Platforms * Entering data into systems, spreadsheets, or administrative platforms. * Updating databases and periodic reports. * Managing basic administrative inventory (stationery, supplies, equipment). 5\. General Administrative Activities * Preparing simple quotations or supplier requests. * Receiving and delivering documents, packages, or minor materials. * Assisting with basic billing tasks or payment follow-up. * Adhering to company administrative policies, processes, and guidelines. Requirements: * Education: Completed high school diploma or incomplete/related bachelor’s degree in Administration, Accounting, or similar field. * Experience: 6 months to 2 years in administrative or office-related activities. * Desired Knowledge: * Proficiency in Microsoft Office suite (Word, Excel, Outlook). * Document drafting and report management. * Basic familiarity with administrative systems or platforms. · Skills: * Organization and attention to detail. * Assertive communication. * Analytical ability and follow-up capacity. * Teamwork and responsibility. Salary: $6,970.00 \- $15,143.96 per month Work Location: On-site employment