Executive Assistant

Description

Main responsibilities: * Executive calendar management and scheduling. * Timely follow-up on pending items, meetings, and projects. * Preparation of reports, presentations, and executive documents. * Client, supplier, and commercial partner communication and follow-up. * Coordination of in-person and virtual meetings. * Travel organization, reservations, and executive logistics. * Cross-departmental coordination: HR, Administration, Marketing, and Executive Management. * Quotation, contract, payment, and billing follow-up. * Meeting minutes preparation and action item tracking. * Strategic task management and prioritization for executive leadership. Required profile: * Bachelor's degree in Business Administration, Business Management, Public Relations, Communications, Corporate Management, or related field. * Minimum 1–3 years of experience in executive or administrative assistance. * Professional executive appearance. * High level of organizational and follow-up skills. * Problem-solving ability and proactive anticipation of needs. * Professional communication skills and excellent spelling. * Confidential handling of sensitive information. Tools and knowledge: * Intermediate Excel. * PowerPoint / Canva. * Google Workspace. * Calendar and email management. * WhatsApp Business. * CRM and administrative platform experience is desirable. Key skills: * Proactivity. * Emotional intelligence. * Discretion and confidentiality. * Planning and execution. * Attention to detail. * Excellent follow-up. Salary: $9,500.00 – $10,000.00 per month Work location: On-site employment