Administrative Assistant

Description

Position Summary: We are seeking a responsible Administrative Assistant to plan, organize, and execute employee events, provide daily operational support, and manage administrative processes. Key Highlights: 1. Leads on-site event-related projects and supports the office. 2. Supports daily office operations and manages routine processes. 3. Collaborates closely with support staff and HR. Join Kelly: Where Opportunities Are Unlimited At Kelly, we are committed to connecting talent with the world of work in ways that enrich lives and empower businesses with skilled professionals who drive innovation and growth. With over 78 years of global experience and 29 years in Mexico, we are leaders in specialized solutions for outsourcing human resources, operational, and administrative processes. kellyservices.com.mx **About the Position:** *Position Name*: Administrative Assistant (Facilities Assistant). *Location*: Av. Patria Corporativo Puerta de Hierro. Col. Puerta de Hierro, 45116 Zapopan, Jal. *Contract Type*: Project-based (6-month probationary period). **Responsibilities:** Responsible for planning, organizing, and executing employee events. Anticipates others’ needs to ensure a seamless and positive experience. Maintains supply inventory by reviewing stock levels, forecasting requirements, placing orders, and tracking deliveries. Supports daily office operations by performing tasks such as document filing, answering phone calls, and preparing meeting materials. Manages routine processes including expense reporting, invoicing, and office supply inventory management. Collaborates closely with support staff, including cleaning and maintenance teams. Performs administrative functions such as filing, drafting, copying, scanning, etc. Creates event materials such as name badges, table cards, registration sheets, attendance lists, invitations, stationery, and registration desk items. Provides comprehensive support to the entire office and leads on-site event-related projects. Works collaboratively with the HR department to address various operational needs as they arise. **Requirements:** Bachelor’s degree in administration, organizational psychology, or related field. \+2 years of relevant work experience. Proficiency with technological tools: CANVA, Teams, SharePoint. Intermediate English proficiency. Strong communication skills and professional demeanor. Organizational and time-management skills. Digital document management. Coordination of internal events. Executive appearance (dress code: business casual). **We Offer:** Salary up to $20,000 gross per month Statutory benefits \+ company-provided transportation \+ life insurance. Opportunities for professional development and growth within the organization.