Billing Assistant

Description

Job Summary: Coordinate and manage orders, billing, and delivery tracking, while also supporting various administrative and sales functions. Key Responsibilities: 1. End-to-end order and billing management 2. Coordination and tracking of administrative processes 3. Support in sales functions and statistics · Process orders received via email promptly, as generated by sales representatives the previous day, in accordance with established procedures. · Coordinate with relevant departments regarding active orders to ensure timely tracking and fulfillment of precise billing and shipping dates, per procedure. · Verify that customer-specified invoice requirements are properly captured with accurate data. · Review and prepare invoices, ensuring accuracy and completeness of billing information. · Enter information into the appropriate system or database promptly, per procedure. · Maintain billing control using a daily logbook. · Track customer delivery dates by updating the SAE system. · Verify that currently valid discounts and promotions align with those reflected in orders and/or company policies within the SAE system. · Generate billing for orders entered during the day, per the company’s internal procedures. · Prepare a billing control log for reporting purposes. · Support the immediate supervisor by performing various assigned tasks. · Prepare sales statistics upon request, following instructions provided by the immediate supervisor. · Monitor and maintain the customer directory according to the sales representative’s instructions. · Report indicators requested by the sales supervisor or manager. · Participate in the Quality Management System, effectively carrying out assigned processes. Salary: $11,000.00 - $12,000.00 per month Work Location: On-site employment