Office Coordinator - Office Manager

Description

**GRUPO MAYA PROTECCIÓN PERSONAL PRIVADA Y EMPRESARIAL SA DE CV is seeking an Office Coordinator \- Office Manager in Benito Juárez, Mexico City** --------------------------------------------------------------------------------------------------------------------------------------------------- A leading private security company is looking for: **Office Coordinator / Office Manager** Work Mode: On-site Position Type: Full-time We are seeking an organized, proactive, and service-oriented **Office Coordinator / Office Manager** to join our team. The role is responsible for ensuring the proper administrative and operational functioning of the office, as well as providing support to various departments within the company. **Responsibilities:** * Maintain guidelines, processes, and responsibilities to ensure proper operation, image, and service of the Administrative Office. * General communication and information dissemination (supervising daily projection on the reception screen of information related to Group brands). * Access control and safeguarding of assigned areas, devices, connections, and networks (scheduling coordination, visitor management, coordination with security personnel, generation of access codes, meeting room reservations and scheduling, maintaining an updated daily, temporary, and contingent staff list). * Guest management (coordination). * Supervision of meeting rooms (scheduling, user reservations, time slots, and conditions), general office maintenance (cleaning, air fresheners, amenities, devices, connectivity, setup, and functionality), reporting, communication, and follow-up on maintenance incidents. * Supervision of cafeteria usage and service (cleaning, operating hours) as well as supply replenishment. * Cleaning and corporate image control (supervision, assessment of cleaning staff needs and tasks, provision and management of uniforms and supplies). * Validation of employee appearance, attire, and conduct (badge usage, behavior, formal dress code). * Supervision of spaces such as storage room, aquarium, and General Management Office (cleaning and supply control, restocking, organization, periodic maintenance, vendor coordination, review and follow-up on payment requests). * Supervision of operational staff (performance of duties, daily supervision). * Daily and continuous supervision across all areas to ensure compliance with service and image standards. * Incident tracking. * Maintain communication with building management, administration, and tower security. * Logbook entries for reports and incidents, agenda management, monthly submission of activity, inventory, and incident reports. * Issuance of staff announcements or notices, as well as coordination and communication with floor emergency brigades. * Coordinate office administrative and operational activities. * Payment, billing, and administrative process follow-up. * Creation and management of forms and templates applicable to the role. **Requirements:** * Completed or certified Bachelor’s degree in administrative fields (preferred) * Minimum 2 years of experience in similar positions * Excellent organizational, planning, and communication skills; proactive attitude; results-oriented mindset; and attention to detail * PREFERRED experience working in security or government-related companies **We Offer:** * Salary of $18,000 to $20,000 net * Statutory benefits. * Professional growth opportunities. Work Location: Benito Juárez Borough. PREFERRED residence near this borough. Schedule: Monday to Friday, 8:00 AM to 5:00 PM. Flexibility and availability required. Interested candidates, please apply through this channel. We look forward to meeting you and welcoming you to our team! **Desired Education Level:** Higher Education \- Certified **Desired Experience Level:** Mid-level **Departmental Function:** Administrative / Secretarial **Industry:** Security Guards and Patrol, Surveillance Services **Skills:** * Responsibility and commitment * Teamwork * Results-oriented *This vacancy originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j\_id\=6a12920049000030001db6e9\&source\=indeed*