Fleet and Facilities Administrator

Description

Position Summary: We are seeking a Fleet and Facilities Administrator to ensure operational continuity through comprehensive fleet management and administration of general services across corporate offices. Key Highlights: 1. Strategic and operational management of the national fleet 2. Facility Management and utilities administration 3. Collaboration with key suppliers and cost optimization Description A leading Japanese multinational corporation in industrial automation and high-tech equipment development is seeking a Fleet and Facilities Administrator. Position Purpose To ensure the company's operational continuity through comprehensive, efficient, and strategic management of the national vehicle fleet (\+300 units) and administration of general services (facilities/utilities) across up to 4 corporate offices. The ideal candidate will coordinate relationships with key suppliers, ensure regulatory compliance, and optimize costs without compromising internal customer service. Key Responsibilities 1\. Strategic and Operational Fleet Management (National) **Asset Administration:** Supervise and control a national fleet of over 300 vehicles. **Maintenance:** Coordinate and strictly monitor preventive and corrective maintenance, ensuring the leasing company fulfills 100% of its contractual obligations. **Incident Management:** Lead internal follow-up on accidents, traffic violations, incidents, and insurance-related procedures. **Legal Compliance:** Ensure document control and regulatory compliance applicable to the fleet (inspections, registrations, permits, etc.). **Data Analysis:** Develop and monitor key performance indicators (KPIs) for performance, fuel consumption, incident rates, and operating costs. 2\. Facility Management and Utilities Administration **Operational Continuity:** Guarantee proper functioning of services and facilities across a maximum of 4 corporate offices (access control, infrastructure, and daily operations). **Critical Maintenance:** Identify, predict, and prevent failures in critical systems such as electricity, air conditioning, and general maintenance. **Education and Experience Requirements:** **Education:** Engineering degree (Mechanical, Industrial, Electrical or related field) — Preferred. **English:** Conversational proficiency required. **Experience:** 3–4 years of prior experience in fleet management and/or Facility Management. **Availability:** Full flexibility to travel nationwide according to operational needs. **Required Technical Knowledge:** Excel. Power BI (creation and interpretation of control dashboards). Solid knowledge of vehicle leasing contracts. **Soft Skills Competencies:** **Service Orientation:** Focus on addressing internal users’ needs. **Attention to Detail:** Rigor in document control and cost analysis. **Time Management and Control:** Ability to prioritize multi-site tasks. **High Stress Tolerance:** Capacity to remain calm and efficiently resolve crises (e.g., accidents, service failures). 3 years