Executive Assistant - Polanco

Description

Job Summary: We are seeking an Executive Assistant to represent the institutional image, deliver warm and proactive service, and anticipate needs to ensure smooth daily operations and events. Key Highlights: 1. Represent the institutional image and provide proactive support to Executive Management. 2. Coordinate executive logistics and assist in corporate events. 3. Perform basic document management and oversee front-desk experience. With nearly two decades of nationwide business development in the IT sector, we are one of the leading business partners for companies seeking professionalism and trust in their service provider. We are looking for \- **Executive Assistant, Polanco area** *\- Purpose* Represent the institutional image and provide warm, proactive, and discreet support to Executive Management, safeguarding the corporate experience and anticipating needs to ensure seamless daily operations, front-desk services, and executive events. \- *Main Responsibilities* * Front-desk and personalized service: greet clients, suppliers, candidates, and accompany Executive Management; log entries/exits in the logbook and manage access according to security protocols; provide courteous, professional, and adaptable service based on visitor seniority. * Priority support for Executive Management: screen and route calls, messages, and visits to Executive Management confidentially; maintain fluid communication to address urgent requests and closely monitor executive needs before, during, and after meetings or travel. * Executive logistics coordination: arrange meeting rooms, supporting materials, and services; manage timely reservations (hotels, restaurants, transportation); coordinate arrivals and departures of high-level guests. * Event and protocol support: receive and escort attendees at corporate events, distribute welcome kits, and supervise standards of appearance and etiquette; collaborate with vendors and internal teams to ensure an impeccable experience. * Basic document and administrative management: maintain simple physical and digital correspondence and front-desk filing systems; report incidents and track front-desk supply status to ensure uninterrupted service. * Experience oversight: monitor front-desk environment (appearance, cleanliness, service quality) and raise observations or improvement proposals to preserve Executive Management’s professional image. \- *Requirements* * Education: Technical degree or relevant courses in hospitality, customer service, or secretarial studies preferred. * Experience: Minimum 1–2 years in reception, hostess, or corporate customer service roles. * Skills: Excellent interpersonal skills, empathy, discretion, and ability to anticipate and prioritize Executive Management’s needs; proactivity and composure under pressure. * Digital competencies: Basic knowledge of access control systems, digital logbooks, and Microsoft Office suite; ability to quickly learn internal platforms. *Key Skills* \- Learning Agility \- Teamwork \- Analytical Thinking \- Effective verbal and written communication. \- Responsiveness \- Attention to detail \- Technical language proficiency. ***On-site work*** We are highly interested in welcoming you to our team. We value your well-being, our clients’ satisfaction, and the company’s long-term success — all essential for sustainable operations. Salary: $10,000\.00 \- $13,000\.00 per month Benefits: * Professional development support * Company parking * Option for indefinite-term contract * Medical expense insurance * Major medical expense insurance * Company mobile phone * Grocery vouchers Work Location: On-site employment