Administrative Assistant

Description

Job Summary: We are seeking a proactive and organized Administrative Coordinator to ensure smooth operational and financial functioning, provide administrative support to projects, and manage rental properties. Key Highlights: 1. Key role in the company's operational and financial management 2. Opportunity to work in a multifaceted environment 3. Professional development in real estate and accounting management Job Description: We are looking for a proactive, organized, and highly responsible Administrative Coordinator. You will be the key piece in ensuring the proper operational and financial functioning of our offices, warehouses, and rental properties, as well as providing administrative support to our civil works projects. If you are a multifaceted individual with experience in real estate management, supplier control, and accounting knowledge, this vacancy is for you! Key Responsibilities: 1\. Office and Facilities Management * **Procurement:** Inventory control and purchasing of cleaning supplies, stationery, and office consumables. * **Basic services:** Ensuring timely payment of utilities (electricity, water, internet, etc.) for both headquarters and company-owned properties. * **Maintenance:** Coordinating and supervising preventive and corrective maintenance of company facilities. 2\. Property Management (Rental Condominiums) * **Control and collections:** Maintaining records and controlling condominium units leased by the company, managing timely rent collection. * **Residential unit support:** Scheduling and arranging necessary maintenance to ensure optimal property conditions and tenant satisfaction. 3\. Finance, Accounting, and Payroll * **Payroll:** Managing and disbursing employee payroll payments. * **Billing and Accounting:** Issuing invoices, managing accounts payable/receivable, and supporting basic accounting entries. * **Quotations:** Preparing quotations for furniture, equipment, and tools required for various construction projects and works. Required Profile (Requirements) * **Education:** Bachelor’s degree in Administration, Accounting, Finance, or related field. * **Experience:** Minimum 2–3 years in similar administrative-accounting roles (real estate or construction sector experience preferred). * **Technical Knowledge:** * Proficiency in Microsoft Office suite (intermediate-to-advanced Excel mandatory). * Electronic invoicing systems (SAT) and basic accounting concepts. * Basic understanding of civil works concepts and construction processes. * **Soft Skills:** Excellent negotiation skills with suppliers, exceptional organizational ability, honesty, proactivity, and problem-solving capability. What We Offer? * Statutory benefits. * Job stability and an excellent working environment. * Schedule: Monday to Thursday, 9:00 AM to 7:00 PM; Friday, 9:00 AM to 2:00 PM Salary: Starting at $3,000.00 per week Benefits: * Transportation allowance or service * Option for an indefinite-term contract Workplace: On-site employment