Leading company in energy solutions, specializing in reducing energy consumption and costs is **LOOKING FOR AN ADMINISTRATIVE STAFF** **Position Objective:** Ensure the proper functioning of the administrative department by efficiently managing payments, purchase orders, suppliers, and customer service, guaranteeing the correct use of digital platforms and Odoo software to maintain agile, accurate, and organized processes. **Main Responsibilities:** * Client and employee registration in the Odoo system. Creation of respective files. * Monitoring monthly validity periods due to contractual obligations * Control and recording of supplier and customer payments * Management and tracking of invoices, receipts, and administrative documentation * Handling and monitoring of corporate emails * Follow-up on daily operational and administrative activities * Creation and updating of administrative reports * Management and tracking of requests through customer portals or platforms * Resolution or routing of inquiries, incidents, and requirements * Sending information, documentation, and updates to customers * Preparation, tracking, and closure of purchase orders * Search, evaluation, and development of new national and international suppliers (if applicable) * Negotiation of prices, delivery times, and purchase conditions * Inventory control and coordination with warehouse or operations * Preparation of quotations and supplier comparisons using item catalogs **Platforms and Tools:** * Operation and use of Odoo software (CRM, purchasing, inventory, sales, or accounting depending on modules) * Data entry into customer portals, platforms, and systems.• Internal task management via digital platforms (CRM, ERP, dashboards, etc.) **Knowledge Required:** * Basic to intermediate knowledge of administrative processes * Experience with ERP systems (Odoo preferred) * Microsoft Office (intermediate Excel skills preferred) * Purchasing processes, purchase requisitions, POs, basic negotiation * Customer service and professional email writing **Skills:** * Organization and attention to detail * Responsibility and timely task follow-up * Effective communication * Ability to prioritize and handle multiple tasks simultaneously * Teamwork and proactivity * Problem-solving and decision-making **Desired Competencies:** * Results-oriented * Sense of urgency * Honesty and work ethics * Customer service focus * Adaptability to change **WE OFFER:** * Working hours: Monday to Friday, 9:00 AM to 6:00 PM * Salary: $16,000.00 to $18,000.00 * Statutory benefits Job type: Full-time Salary: $16,000.00 - $18,000.00 per month Experience: * Administrative Processes: 3 years (Desirable) * ODOO: 2 years (Desirable) * Office Suite: 3 years (Desirable) Work Location: On-site position