Finance and Operations Coordinator

Description

Summary: Seeking a Finance and Operations Coordinator to support day-to-day financial operations and HR coordination for North American and Mexican entities. Highlights: 1. Hands-on role supporting financial operations and HR coordination 2. Engage with finance support, payroll, and Mexico operations 3. Opportunity to work in a multinational environment **JOB DESCRIPTION \- Finance and Operations Coordinator** Reporting to: Head of Finance Location: Remote, Mexico Duration: Approximately 4 months (fixed\-term contract) Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed\-term basis to cover a maternity leave absence within our Finance team. This is a hands\-on role supporting the day\-to\-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities. **Key Responsibilities** ------------------------ **Finance Support** * Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate. * Import bank statements into Workday and reconcile bank accounts on a weekly basis. * Track supplier invoices, submit in Workday, and process for payment. * Review the AR Debtor report and follow up with clients regarding overdue invoices. * Assist with month\-end close workpapers as directed by the Group Accountant. **Payroll** * Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice. * Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing. **Mexico Operations** * Manage day\-to\-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments. * Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances. **Administration \& HR Support** * Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests. * Coordinate employee onboarding and offboarding processes as needed. **About You** ------------- * 2\+ years’ experience in a finance operations, bookkeeping, or accounting coordination role. * Comfortable working with accounting and ERP systems (experience with Workday is a plus). * Familiarity with payroll processing in the US and/or Mexico. * Experience with bank reconciliations, accounts payable, and accounts receivable. * Strong attention to detail and ability to manage multiple deadlines independently. * Excellent written and verbal communication in both English and Spanish. * Experience in a multinational or multi\-entity environment is desirable. * Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).