Provide operational and administrative support for daily departmental activities, ensuring timely control, recording, and tracking of documentation, route settlements, overdue receivables, expenses, and incidents. Your role directly contributes to maintaining order, efficiency, and compliance with administrative and financial processes of the operation. * Main responsibilities * Settlement and operational documentation management * Receive, review, and validate documentation submitted by delivery personnel (receipts, cash, checks, bank transfers, reports). * Perform route settlements in the system, ensuring accurate reconciliation of amounts. * Record and register discrepancies (shortages or overages) identified during review. * Portfolio and collections control * Prepare and update the daily overdue receivables report. * Follow up on orders with pending collections and update their status in the system. * Support communication with internal or external customers for clarifications and payments. * Operational expense recording and control * Record and classify invoices for recurring and non-recurring expenses (fuel, SEPSA, GPS, maintenance, among others). * Verify supporting documentation before submission to the accounting or audit department. * Maintain updated internal controls for expenses and supporting documents. * Administrative incident management * Compile case files for special situations (theft, credit notes, clarifications, shortages). * Follow up with involved departments until administrative closure of incidents. * Documental and organizational support * Manage physical and digital archives of administrative documents. * Prepare control reports, databases, and internal presentations in Excel or PowerPoint. * Support general administrative tasks assigned by the department. Required knowledge * Intermediate Excel skills (pivot tables, filters, basic formulas). * Administrative, accounting, or document control processes. * Basic knowledge of cash handling, expense verification, and reconciliations. * Experience in logistics, distribution, or retail companies is desirable. * Use of administrative systems or ERP (SAP is desirable). Skills and competencies * Organizational and document control abilities. * Analytical capacity and attention to detail. * Ability to work under pressure and meet deadlines. * Effective communication and teamwork. * Proactivity, sense of urgency, and accountability. * Commitment to confidentiality and information accuracy. Education * Technical degree or incomplete/completed bachelor's degree in Administration, Accounting, Finance, or related economic-administrative fields. **WE OFFER:** * Base salary: $15,000 gross per month * Biweekly payment * Performance bonus: $1,000 gross per month * Statutory benefits (Christmas bonus, social security, vacation, vacation pay) * 5 additional days per year (4 paid personal days + 1 birthday day) * TOTALPASS agreement (discounts at gyms)
Juan García
Indeed · HR
Juan García
Indeed · HR
