Bilingual Administrative Assistant

Description

**Job Description:** Join a growing international company with an inclusive culture! We are seeking a Bilingual Executive Assistant to join a U.S.-based public accounting firm with international presence. This position focuses on providing direct support to partners and management in administrative tasks, calendar coordination, and special projects. Benefits we offer: * Tax-free base salary, paid biweekly. * Mexican holidays. * Fixed schedule Monday through Friday, **9:00 a.m. to 6:00 p.m. Mexico time**. * Statutory benefits from day one. * Paid initial training, with remote support provided by an Assistant. * Inclusive, multicultural environment focused on teamwork. * Eligibility for referral bonuses and employee discounts. Key Responsibilities: * **Calendar Management:** Prioritize meetings, schedule appointments, set reminders, and keep executives informed of their daily commitments. * **Email Administration:** Organize and filter the inbox, identify priority items, escalate urgent matters, and ensure timely and professional responses. * **Travel Coordination:** Plan complete itineraries (flights, hotels, transportation, meals, per diems) in accordance with the company’s internal policies. * **Document Drafting and Review:** Prepare, edit, and format emails, reports, meeting minutes, and presentations with high accuracy and professional style. * **Meeting Preparation:** Create agendas, organize materials, record decisions, and follow up on action items. * **Task and Project Tracking:** Monitor deadlines, manage priorities, and ensure deliverables are completed on time and as required. * **Internal Communication:** Serve as a liaison between executives and various teams, ensuring clear and timely communication. * **Confidentiality:** Handle sensitive information with utmost discretion, trust, and professionalism. Requirements: * Minimum 2 years of verifiable experience supporting executives or managers. * Advanced English (spoken and written) — daily communication with U.S. executives. * Proficiency in **Microsoft Office (Outlook, Excel, Word, PowerPoint)** and videoconferencing tools (Teams, Zoom). * Excellent organizational, prioritization, and time-management skills. * Ability to work accurately under tight deadlines. * Clear, professional, and proactive communication. * High level of **responsibility, judgment, and ownership** of work. * Flexibility to handle urgent matters outside regular hours when necessary. Desired Qualifications: * Relevant bachelor’s degree. * Familiarity with **Practice CS and/or PowerBI**. Job Type: Full\-time Pay: $16,000\.00 \- $20,000\.00 per month Application Question(s): * Do you own a vehicle? Experience: * Executive Assistant: 1 year (Required) Language: * English (Required) Work Location: In person