Document Control Coordinator

Description

Job Summary: We are seeking a Document Control Coordinator to manage the end-to-end documentation process for infrastructure projects, ensuring control, distribution, traceability, and tracking of all documentation. Key Highlights: 1. Lead comprehensive document management for infrastructure projects. 2. Collaborate with diverse and multicultural teams. 3. Opportunity for professional development in a dynamic environment. **Join Siemens Mobility as a Document Control Coordinator and be part of the future of transportation!** At Siemens Mobility, we are building the future of mobility—and to achieve this, we need passionate, highly skilled professionals. If you are an expert in document management with strategic vision and are excited to work on large-scale infrastructure projects, this is your opportunity! **Who We Are** Siemens Mobility is a global leader in transport solutions, offering products and services ranging from rolling stock to signaling systems, electrification, and turnkey solutions. Our commitment is to transform the lives of millions through efficient, safe, and sustainable mobility. **The Challenge: Document Control Coordinator** We are looking for an experienced **Document Control Coordinator** to join our team in a critical role. You will be responsible for the end-to-end document management of our projects, ensuring proper control, distribution, traceability, and tracking of all contractual, technical, and administrative documentation. Your ability to keep information organized and accessible will be fundamental to the success of our projects. **Your Responsibilities Will Include:** * **End-to-End Documentation Management:** Oversee and ensure control, distribution, and traceability of all project documentation—including contractual, technical, and administrative documents. * **Version Control and Traceability:** Implement and maintain a robust system for revision control and document traceability, ensuring information integrity. * **EDMS Platforms:** Manage and optimize the use of EDMS platforms such as Aconex, BIM 360, or ProjectWise for document exchange and storage. * **Document Coding and Classification:** Develop and apply efficient document coding and classification methodologies. * **Tracking and Reporting:** Monitor deliverables progress closely and generate clear, concise reports on the project’s documentation status. * **Cross-Departmental Coordination:** Collaborate closely with key departments including engineering, quality, construction, legal, as well as client-side counterparts, supervision teams, and integration units. * **Document KPIs:** Monitor and report on document-related KPIs and response times, identifying opportunities for improvement. * **Collaboration with Intercultural Teams:** Work effectively with diverse and multicultural teams, fostering direct, goal-oriented communication. **What We Look for in You:** * **Proven Experience:** Minimum 5 years of experience in document control for infrastructure, railway, or industrial projects. * **Industry Knowledge:** Mandatory experience with EDMS platforms such as Aconex, BIM 360, or ProjectWise. Railway sector knowledge is a plus—but not mandatory! * **Complex Projects:** Experience with EPC (Engineering, Procurement, and Construction) and turnkey projects. * **Organizational Skills:** Exceptional ability to organize and manage critical information. * **Results Orientation:** Strong goal orientation and ability to ensure timely delivery of documentation. * **Effective Communication:** Direct and assertive communication skills to coordinate with multiple stakeholders. * **Willingness to Travel:** Flexibility to travel according to project needs. * **Software Proficiency:** * + Advanced Microsoft Office (Word, Excel, PowerPoint). + Advanced Excel (you’re a spreadsheet wizard!). + Expert-level proficiency in Aconex, ProjectWise, and BIM 360\. + Desirable knowledge of Power BI, VBA macros, and Canva for managerial presentations. **Your Education:** * Industrial Engineering, Business Administration, Architecture, or related field. * A master’s degree is a plus. * Certifications in document management are a plus—we love continuous learning! **Why Siemens Mobility?** At Siemens Mobility, we offer a dynamic and challenging work environment where your ideas and contributions will be valued. You’ll have the opportunity to work on innovative projects that positively impact society, develop your professional skills, and grow alongside a global team of experts. In addition, we offer a competitive benefits package and a strong commitment to our employees’ development. **Are You Ready to Take Your Career to the Next Level?** If you meet the profile and are passionate about document management in large-scale projects, we want to meet you! Apply today and join Siemens Mobility to build the future of mobility—together. **Non-Discrimination Statement:** Siemens Mobility values diversity and inclusion. We are committed to creating a workplace where all employees feel valued, respected, and have equal opportunities. All employment decisions are based on qualifications, merit, and business needs—without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by law.