Administrative Assistant

Description

Job Summary: We are seeking a Garde des Finances to ensure internal management and operational health of our Maison de Création at the intersection of architecture, real estate, art, and design. Key Highlights: 1. Fundamental support for the internal management of a "Maison de Création" 2. Key role in ensuring operational continuity and studio sophistication 3. Ideal for detail-oriented individuals with a service mindset and rigor Nouvelaïre is not a traditional architecture firm. We are a *Maison de Création* operating at the intersection of architecture, real estate, art, and experience design. We believe administrative order and financial precision are the foundations that enable creative freedom. We are not looking for someone who merely fills out forms; we seek the person who safeguards the operational health of our structure. THE ROLE We are seeking a **Garde des Finances**. Your mission is to serve as the fundamental support for our internal management, working directly with Erika (our Intendant) and the Trésorier de l’Atelier. You will be responsible for ensuring the studio’s "machinery" runs smoothly, guaranteeing that every invoice, payment, and file reflects the rigor and sophistication that define us. YOUR MISSION Ensure the Atelier’s operational continuity through: * **Cash Flow Management**: Timely tracking of invoicing, collections, and asset reconciliation to maintain healthy *cash flow*. * **Custodianship of Memory**: Impeccable organization of files and legal/administrative documentation. * **Strategic Support**: Preparation of quotations and coordination with suppliers to ensure the studio has everything needed to create. WHAT YOU WILL DO * **Reconciliation**: Assist in account reconciliation to ensure the Atelier’s figures are accurate. * **Junior Procurement Management**: Request quotations and follow up on payments to suppliers and service providers. * **Structural Order**: Maintain updated physical and digital archives, recognizing information as a strategic asset. * **Operational Assistance**: Support general administrative tasks ("grunt work") that allow the creative team to focus on their work. THE PROFILE WE SEEK * **Education**: Technical degree in accounting or administration, or incomplete bachelor’s degree/recent graduate in administrative fields. * **Obsession with Detail**: For you, a single cent or a misplaced document constitutes an anomaly requiring correction. * **Service Mindset**: You understand your work enables others to design large-scale projects. * **Discretion and Rigor**: Ability to handle sensitive information with absolute integrity. Employment Type: Full-time Salary: $7,000\.00 \- $10,000\.00 per month Benefits: * Option for indefinite-term contract Work Location: On-site employment