Administrative Assistant

Description

Position Summary: Manages, coordinates, and controls daily operations, expenses, and services of the Shared Services Center, ensuring efficiency and organization. Key Highlights: 1. Manages supplier communications and records operational expenses. 2. Coordinates supplies, maintenance, and meeting room reservations. 3. Administers travel arrangements and prepares operational expense reports. **Mission** * Receives external calls and manages Shared Services Center expenses, following established guidelines to ensure proper supplier handling and accurate recording of operational expenditures incurred by the Center. **Responsibilities** * Administers and coordinates calls and visitors to the Shared Services Center to meet CSC and business needs. * Administers and ensures a. Supply procurement for the Shared Services Center to maintain appropriate working conditions. * Controls meeting room reservations, preventing scheduling conflicts and maximizing utilization according to business-defined priorities, thereby maintaining orderly room usage. * Coordinates, manages, and supervises periodic maintenance and repairs of Shared Services Center facilities to ensure cleanliness and optimal working conditions. * Records, prepares, and controls operational expenses incurred by the Shared Services Center (excluding payroll), ensuring adherence to procedures for timely vendor payments without exceeding the monthly budgeted expense limit. * Manages internal Shared Services Center staff travel arrangements (requests, reservations, expense verification) to ensure timely execution of trips and reimbursements. **Education** * Completed degree in Business Administration, Accounting, or related field. * Experience in administration. **Skills** * Communication * Planning and organizational ability * Service orientation * Initiative * Self-directed learning * Adherence to guidelines * Consistency. **Applications** * Application deadline: **25/05/2026** * Position location: **Monterrey, Nuevo León**