Executive Assistant/Data Analyst - T246M

Description

Summary: Seeking a high-level Remote Executive Assistant to act as a strategic \ Highlights: 1. Serve as strategic "right hand" to the CEO across multiple companies 2. Drive organization, instill accountability, and execute complex tasks 3. Long-term role with significant growth potential ### **Role Overview** **We are seeking a high\-level Remote Executive Assistant to serve as the strategic "right hand" to our CEO across multiple companies, including moving, home services, and related brands. This is not a basic administrative role; we are looking for a powerhouse professional who can drive organization, instill accountability, and execute complex tasks across a fast\-paced, multi\-company environment. The goal of this position is to act as a force multiplier for leadership, ensuring nothing falls through the cracks.** ### **Core Responsibilities** #### **1\. Inbox \& Communication Management** * **Inbox Ownership: Actively managing and organizing the CEO’s email inbox by prioritizing urgent matters, drafting professional responses, and routing inquiries to the appropriate departments.** * **Lead Oversight: Monitoring missed calls and lead systems to ensure every potential customer is followed up immediately.** #### **2\. Operations \& Accountability** * **KPI Reporting: Building and sending daily KPI dashboards to track critical metrics such as revenue, job volume, and call data.** * **Task Tracking: Maintaining a bird’s\-eye view of all company tasks and proactively following up with team members across departments to ensure deadlines are met.** * **SOP Development: Organizing and maintaining Standard Operating Procedures (SOPs), internal documents, and digital systems to ensure operational efficiency.** #### **3\. Administrative \& Financial Support** * **Finance/Admin: Supporting light financial tasks, including invoicing, basic financial tracking, and operational reporting.** * **Marketing Coordination: Assisting with the coordination of marketing efforts and providing regular performance reporting.** ### **Required Qualifications** * **Experience: 2\+ years of experience as an Executive Assistant or Operations Assistant.** + **Proven experience supporting a CEO or business owner in a high\-growth environment is highly preferred.** * **Traits: High\-Level Proactivity: An individual who does not wait for instructions and identifies solutions before problems arise.** + **Accountability Mindset: A relentless focus on follow\-up and ensuring team execution.** + **Communication: Exceptional written and verbal English skills.** + **Organization: Extreme attention to detail and the ability to manage multiple brands simultaneously.** ### **Preferred Tools \& Technical Skills** * **Microsoft 365: Advanced proficiency in Outlook and Excel.** * **CRM Systems: Familiarity with industry\-specific CRMs (e.g., SmartMoving) is a significant plus.** * **Communication Systems: Experience with VoIP/Call systems (e.g., RingCentral).** * **Financial Software: Exposure to QuickBooks or similar basic financial tracking tools.** * **Reporting: Experience managing KPIs and operational tracking dashboards.** ### **Logistics** * **Hours: Full\-time (40 hours/week).** * **Schedule: Aligned with U.S. Central Time Business Hours.** * **Nature: Long\-term role with significant growth potential.**