Executive Assistant - Polanco

Description

Job Summary: We are seeking an Executive Assistant to represent the institutional image, provide proactive and discreet support, and anticipate needs to ensure the smooth operation of daily activities and executive events. Key Highlights: 1. Personalized and discreet assistance to Executive Management 2. Executive logistics coordination and event support 3. Opportunity for professional development We have nearly two decades of national experience in business development within the Information Technology sector and are one of the leading strategic partners for companies seeking professionalism and trust in their service provider. We are looking for \- **Executive Assistant, Polanco area** *\- Purpose* Represent the institutional image and deliver warm, proactive, and discreet assistance to Executive Management, safeguarding the corporate experience and anticipating needs to ensure the smooth operation of daily activities, front-desk operations, and executive events. \- *Main Responsibilities* * Front-desk reception and personalized assistance: greet clients, suppliers, candidates, and accompany Executive Management; log entries/exits in the register and manage access per security protocols; provide courteous, professional, and adaptable service based on visitor seniority. * Priority assistance to Executive Management: screen and route calls, messages, and visits to Executive Management confidentially; maintain fluid communication to address urgent requests and closely monitor executive needs before, during, and after meetings or travel. * Executive logistics coordination: arrange meeting rooms, supporting materials, and services; manage timely reservations (hotels, restaurants, transportation) and coordinate arrivals/departures of high-level guests. * Event and protocol support: receive and escort attendees at corporate events, distribute welcome kits, and supervise standards of appearance and etiquette; collaborate with external vendors and internal teams to ensure an impeccable experience. * Basic document and administrative management: maintain simple controls for correspondence and front-desk files in both physical and digital formats; report incidents and track front-desk supply status to ensure uninterrupted service. * Experience supervision: monitor front-desk environment (appearance, cleanliness, service quality) and raise observations or improvement proposals to preserve the professional perception of Executive Management. \- *Requirements* * Education: Technical degree or relevant coursework in hospitality, customer service, or secretarial studies preferred. * Experience: Minimum 1–2 years in front-desk, hostess, or corporate customer service roles. * Skills: Excellent interpersonal skills, empathy, discretion, and ability to anticipate and prioritize Executive Management’s needs; proactivity and composure under pressure. * Digital competencies: Basic knowledge of access control systems, digital registers, and Microsoft Office suite; ability to quickly learn internal platforms. *Key Skills* \- Learning Agility \- Teamwork \- Analytical Thinking \- Effective verbal and written communication. \- Responsiveness. \- Attention to detail \- Technical language proficiency. ***On-site work*** We are highly interested in welcoming you to our team. We value your well-being, that of our clients, and that of the company — enabling sustainable long-term operations. Salary: $10,000\.00 \- $13,000\.00 per month Benefits: * Professional development support * Company parking * Option for indefinite-term contract * Medical expense insurance * Major medical expense insurance * Life insurance * Company mobile phone * Meal vouchers Workplace: On-site employment