Summary: As a Studio Coordinator, you will provide administrative and general support to a team of industry-leading designers and architects, being at the heart of office activities. Highlights: 1. Provide administrative and general support to leading designers and architects 2. Utilize project management tools to increase efficiency for the studio 3. Support talent engagement and connectedness through studio events Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative and general support to a team of industry\-leading designers and architects. You're at the heart of your office’s activities and the soul that keeps your office moving forward. What You Will Do* Contract/Proposal Assistance – Write, edit, administer, and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations. * Liaise between the In\-House Counsel, Design Manager, and Project Accountant to incorporate comments into a draft contract and ensure the contract fee is current. * Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement. * Be a go\-to resource in your studio for understanding, meeting, and exceeding firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics). * Proactively support effective management of weekly operational meetings; be an active attendee; document and manage action items; work with Design Managers and other studio leaders to update and maintain important project data which may include A/R, invoice comments, backlog, time sheet review and completion, unbilled labor, revenue forecasting, staffing requests, and analysis. * Own and manage monthly studio meetings; create and maintain calendar invite; track studio initiatives and propose content, work with studio leadership to develop agenda and presentations; manage action and follow up items; secure space, IT setup, and F\&B as required. * Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios. * Own and manage Studio\-wide meetings; create and maintain schedule; work with studio leadership to develop agenda and presentation; manage action and follow up items; secure space and refreshments as required. * Assist leadership with management of staffing dashboards for the studio. * Work with Human Resources on talent related initiatives such as Professional Development Program process support; onboarding agendas and tracking; new hire set up; interview coordination. * Other activities such as managing the studio PTO calendar. * Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions. * Provide rapid response to requests from clients; over\-deliver on request to exceed client expectations. * Identify touch points to grow client relationships and execute on those ideas (i.e. quarterly client outreach via Salesforces; quarterly account reviews). * Provide marketing support to business development champions within the studio, which may include initiating a marketing budget, conducting research on target and prospective clients, entering data into Salesforce, supporting presentation creation, and coordinating project data updates on the Gensler Intranet working with Knowledge Management. Your Qualifications* Bachelor’s degree in finance or business preferred * 3\+ years of experience as a project coordinator or other similar administrative role * Self\-motivated and naturally curious about the architecture and design process * Proficient in Microsoft Word and Excel and capable of taking Meeting Notes * Excellent verbal and written communication skills * Legal and contract review experience is a plus but not required Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best\-in\-class design. From curated art exhibits to internal design competitions to “Well\-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, annual bonus, LinkedIn learning, holiday observance, and employee assistance programs. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.