Assistant

Description

Job Summary: We are seeking a professional to optimize the scheduling and task management for the Vice President and their executive leadership team, acting as a key liaison and ensuring efficient organization. Key Highlights: 1. Optimizes the schedule and tasks of senior executives 2. Serves as a key point of contact and liaison 3. Fosters inclusion and promotes innovation Job Description: **At AXA Mexico, we seek individuals who dare to challenge boundaries and drive progress toward a better world!** If you are not afraid of challenges, desire growth, and wish to leave a lasting impact, this is your opportunity to experience a transformative journey — one that changes lives, including your own. Are you ready to reach your full potential and make a difference? Join our team and become part of an organization that respects diversity, fosters inclusion, and promotes innovation. Here, every step you take brings you closer to your best self. **Job Objective:** To optimize the scheduling and task management for the Vice President and their executive leadership team, serving as the primary point of contact and liaison between the executive, colleagues, clients, suppliers, and external partners — achieving efficient organization and contributing to the effective execution of priority activities within the Line of Business (LoB) to meet strategic objectives. **Key Responsibilities:** * Manages the schedule of the Vice President of Health and Life and their directors, supporting the organization and scheduling of appointments and meetings. Includes confirming participant availability, reserving meeting rooms, virtual links, coffee breaks, and required materials — tailored to the specific needs of each session. Also provides timely reminders to the VP and coordinates transportation for events and meetings when necessary. * Efficiently and courteously handles internal and external clients, managing phone calls, emails, and correspondence. Delivers timely and effective solutions to their requests, ensuring clear, smooth, and satisfying communication to foster trust and operational efficiency. * Proactively executes and follows up on administrative tasks, ensuring proper planning and organization. Includes managing administrative documents, drafting communications and presentations, archiving and organizing digital files, ordering stationery supplies, managing inventory, and replacing materials as needed to maintain operational efficiency. * Supports travel management, including itineraries, booking domestic and international flights, hotel reservations, restaurant arrangements, and requesting per diems — in accordance with company policies and aligned with the LoB’s expense budget. * Timely verifies per diem and work session expenses — including American Express and corporate meal vouchers — according to established payment policy timelines and financial closing dates. * Processes payments to internal and external suppliers, providing prompt and courteous support to resolve related inquiries. Schedules and prepares corresponding payments via the SAP system, ensuring timely and accurate execution in compliance with company policies and the Line of Business’ expense budget. **Requirements:** * Academic qualification: Completed Bachelor’s degree. * More than 5 years of experience supporting senior executives. * Experience in multinational corporations is desirable. * Proficiency in Microsoft Office suite and SAP is desirable. **Competencies:** * Results- and quality-oriented. * Strong organizational skills. * Negotiation skills. * Business acumen. * Teamwork. **What We Offer You:** At AXA Mexico, we provide a path to enhance your skills, grow personally and professionally, and live an experience that challenges you to become better every day. Here, your potential is the seed of change, and your progress is the driving force behind transforming lives. **Our Commitment to You:** **Potential:** Granting you autonomy to make decisions and lead change. **Progress:** Listening to and supporting your development, expanding both your human and professional capabilities. **Care:** Ensuring your holistic well-being — both personal and professional. Ready to take the next step? Know You Can — because at AXA, your success story starts now. **About AXA** Have you ever wondered what it would be like to work somewhere where you can reach your full potential? We are a French multinational insurance leader, present in 50 countries and serving over 95 million customers worldwide. Since 2008 in Mexico, we have protected and cared for nearly 5.9 million Mexicans, thanks to our more than 5,000 committed employees. At AXA, we celebrate the diversity of ideas and perspectives — because it makes us stronger. We promote an inclusive, sustainable environment rich with opportunities to learn, collaborate, and create. Here, every idea matters, every voice is valued, and your development is our mission. If you’re ready to take the next step and dare to be your best self, AXA Mexico is waiting for you. Dare to live the AXA experience and build a future full of opportunities.