Administrative Assistant - Minimum 2 years of experience.

Description

Job Summary: Provide administrative and operational support to the organization through efficient management of various activities to ensure the smooth functioning of daily operations. Key Highlights: 1. Essential administrative and operational support for daily operations 2. Efficient management of reception activities and information control 3. Coordination of internal services and administrative follow-up Job Objective: Provide administrative and operational support to the organization through efficient management of reception activities, information control, administrative follow-up, and coordination of internal services, contributing to the proper functioning of the office's daily operations. Requirements: • Bachelor’s degree in Business Administration, Public Relations, or related field (completed or incomplete). • Proficiency in drafting documents and meeting minutes. • Advanced proficiency in Microsoft Office suite. • High level of organization, accuracy, and attention to detail. • Results-oriented mindset. • Excellent communication skills and service-oriented attitude. Responsibilities: • Welcoming and registering visitors and suppliers arriving at reception (providing water/coffee). • Managing and tracking meeting room reservations via calendar scheduling. • Preparing meeting minutes for sessions requested by senior management. • Quoting, purchasing, and managing logistics for office supplies (water, stationery, cleaning products, groceries, equipment, food, etc.). • Booking flights, trucks, and hotels for staff. • Supervising and monitoring the general condition and cleanliness of facilities (reception area, restrooms, cafeteria, and offices in general). • Maintaining and updating the supplier directory and contact list. • Processing purchase invoices and administratively tracking related expenses. • Preparing DHL shipping labels for document dispatch. • Supporting pharmacy logistics activities as requested by the Administrative Head and senior management. • Collaborating with HR on logistics, quoting, and event preparation for company events. • Providing internal customer support to resolve employee inquiries or assist with forms. Working Conditions: • Salary: $10,000.00 to 12,000.00 MXN gross per month • Statutory benefits from day one • Work schedule: Monday to Friday, 8:30 a.m. to 6:00 p.m. • One-hour lunch break . -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Age: Between 29 and 40 years old Knowledge: Efficiency, Team Management, Results Orientation, Microsoft Excel, Operations, Organization, Reception, Follow-up, Service Coordination Keywords: helper, assistant, auxiliary, aux, auxiliary, assistant, helper, aide