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Position Summary: We are seeking an Executive Administrative Assistant to support local managers with scheduling, travel, expense management, and event logistics—handling complex challenges with confidentiality and service. Key Highlights: 1. Key administrative support to executives regarding scheduling and logistics 2. Handling complex challenges and conflict resolution 3. Fostering professional and personal growth in a diverse environment . Join us in pioneering innovation for health advances—for everyone, everywhere, sustainably. Our inspiring and supportive environment forms a global community that celebrates diversity and individuality. We encourage you to go beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth while valuing your unique contributions. **So join our team as an Administrative Assistant!** **Responsibilities:** * The Executive Administrative Assistant role focuses on supporting a defined number of locally responsible managerial executives in their daily office activities, including: * o Calendar management (scheduling / coordinating meetings) * o Travel logistics (BTAT, itineraries, flight, hotel and car reservations, roaming, antigen tests, check-in, country-specific restriction and/or requirement forms) * o Preparation of expense reports (travel and client meetings—invoice requests) * o Personal errands exclusively for senior leadership * o Logistics for internal and external events and meetings, including food and material requirements * o Tracking of internal and external signatures, including courier management * o Administration in Spodoms and Solpeds, OC’s and NextGen, NCC’s * o Assistance and support to visitors * o Providing general guidance or training to support and/or professional staff * o Supporting and guiding colleagues through processes—though not responsible for managing their administrative tasks * o Supplying materials and/or stationery * o Portal development and distribution of AH communications, drawer control * o \*Assignment of special (temporary) projects * o \*Preparation of Major and Minor Medical Expenses, School Expenses **Challenges:*** o Problems encountered are complex, but not difficult. (Conflict resolution) * o Time management * o Interaction with senior internal and external executives **Attributes and Skills:*** o Maintaining confidentiality of all business and personal information, as well as * sensitive or proprietary data (professional ethics) * o Bilingual * o Interpersonal ease * o Service-oriented attitude * o Decision-making ability * o Teamwork **Our Global Team:** We are a team of 73\.000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what is possible in healthcare to help improve people’s lives worldwide. As an industry leader, we aspire to deliver better outcomes and experiences for patients regardless of where they live or the health challenges they face. Our portfolio—from in vitro and in vivo diagnostics to image-guided therapy and innovative cancer care—is critical to clinical decision-making and treatment pathways. **Our Culture:** We are part of an extraordinary global community of scientists, physicians, developers, researchers, professionals, and specialists who relentlessly push the limits of what is possible to improve lives worldwide. We embrace an inclusive culture where every individual’s power and potential can be unleashed. We provoke ideas that generate positive impact and sustained success. All our job postings promote the inclusion of Persons with Disabilities in the workforce. If you require any accommodation to participate in the recruitment and selection process, please let us know so we can facilitate your participation on equal terms. Visit our Careers site at www.healthcare.siemens.de/careers . We care about your data privacy and take compliance with GDPR and other data protection laws seriously. For this reason, we ask that you do not send your CV by email. Instead, please create a profile in our Talent Community where you can upload your CV. Creating a profile informs us of your interest in professional opportunities with us and enables us to send you alerts when relevant positions open. **To all recruitment agencies:** Siemens Healthineers does not accept unsolicited resumes from agencies. Please do not send resumes to our work email aliases, employees, or any other company location. Siemens Healthineers assumes no liability for fees related to unsolicited resumes.
