Senior Administrator - Administration

Description

Job Summary: We are seeking a Senior Administrator to plan, execute, direct, and control the administrative and operational management of a distributor, leading personnel and supervising processes. Key Highlights: 1. Leadership in administrative and operational management. 2. Extensive experience in revenue and expense control. 3. Continuous professional training and development. Dimasur is an authorized distributor of the renowned brand John Deere, specializing in machinery sales for the construction and agricultural sectors. With a solid track record and market leadership, we operate across southeastern Mexico through 16 strategically located branches. This coverage enables us to deliver comprehensive, efficient, and high-quality service to our customers. · We Are Hiring · Position: Senior Administrator · Position Objective: · Plan, execute, direct, and control the administrative and operational management of your Distributor. · Responsibilities: Conducting unannounced cash audits on various petty cash funds assigned at the agency. Reviewing and validating daily cash movement reports from the Dimasis system—including invoicing, bank deposits, credit card payment vouchers (Baucher), and advance receipts—as applicable, cross-referenced against bank statements. Supervise the recording in the Dimasis system of executed bank transfers. Managing J&G, construction, and agricultural loan portfolios (as applicable), with appropriate supporting documentation (agreements, promissory notes, contracts, etc.) (held by Credit and Collections). Safeguarding client files for all Agency customers. Performing daily bank reconciliations and journal entries in the Dimasis system. Monitoring collections for overdue accounts across all departments. Executing transfers, service payments, downloading bank statements, and daily transaction records. 7. Knowledge of and active participation in physical inventory counts for Parts and Machinery. 8. Judgment in vendor payments based on urgency, necessity, and available bank account balance. 9. Data entry into Dimasis for vendors, banks, debit memos, credit memos, cancellations, and re-invoicing. Preparing accounting reconciliations for revenue and expense accounts. Managing petty cash for fixed payments (e.g., courier services, garbage collection, stationery), as well as reimbursing petty cash and verifying that supporting documentation complies with tax requirements. Downloading IJD invoices received via email and saving them as PDF and XLM files, along with debit memos, credit memos, and interest notices, for submission to the Accounting Department during the first week of the following month. Coordinating with the Human Resources Department (ISAM) for submitting reports and incident data, preparing and safeguarding employee files. Organizing monthly birthday celebrations for employees whose birthdays fall within the month; verifying stock levels of coffee break supplies used in meetings. · Requirements: · Bachelor’s degree in Business Administration, Accounting, or related field (degree and/or professional license preferred). Minimum 2 years of experience in administrative roles. Proven experience leading teams. Proficiency in: bank reconciliations, revenue and expense control, accounts payable and receivable. Loan portfolio and collections management. Preparation of financial and administrative reports. Supervision of administrative and operational processes. · We Offer: -Legal benefits. -Life insurance. -Savings fund. -Work tools. -Continuous training. · If you are driven by goal achievement and possess strategic thinking, this position could be your next major career step. We cultivate VALUE, we build the FUTURE.-Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Keywords: administrator, senior, sr, stewardship, administration, quartermaster, administration