Digitization Coordinator - Systems

Description

Position Summary: Digitization Coordinator responsible for ensuring proper management and safeguarding of documentation, contributing to process efficiency. Key Highlights: 1. Ensure the availability, integrity, and confidentiality of documentation. 2. Propose improvements to digitization processes. 3. Teamwork and handling of confidential information. At Nissan Tula, we are seeking a Digitization Coordinator. ### **Position Objective:** Ensure correct digitization, organization, and safeguarding of documentation generated at the dealership, guaranteeing its availability, integrity, and confidentiality, thereby supporting administrative, commercial, and after-sales process efficiency. ### **Functions and Responsibilities:** * Digitize customer files (sales, service, and parts). * Classify, name, and organize digital files according to internal guidelines. * Verify the quality and legibility of scanned documents. * Manage digital databases and repositories. * Coordinate with various departments for document delivery and receipt. * Safeguard confidential information in accordance with company policies. * Identify and propose improvements to digitization processes. * Maintain up-to-date digital and physical files. * Support internal and external audits. ### **Requirements:** **Education:** * Completed high school or technical degree / incomplete bachelor's degree. **Experience:** * 1–2 years in digitization, archiving, or document control. **Knowledge:** * Scanner operation and digital tools * Microsoft Office suite * Document control * CRM experience preferred ### **Competencies:** * Organization * Attention to detail * Responsibility * Handling of confidential information * Teamwork * Proactivity ### **Performance Indicators (KPIs):** * Files digitized on time * Error rate in digitization * Document retrieval time * Audit compliance