Totutla Records Management & Document Control Job Listings

Indeed

SUPERVISOR OF SAFETY

**Job Description** ISA Ingeniería y Servicios Asociados is seeking an Industrial Safety Supervisor (SST) with experience in civil and industrial projects, responsible for verifying compliance with safety regulations, strengthening existing training programs, and ensuring that work is carried out under safe conditions. **Responsibilities** * Daily supervision of safety conditions on civil and industrial worksites. * Strengthen and reinforce existing training, ensuring personnel properly apply what has been learned. * Prepare, review, and manage: * Work permits * Job Risk Assessments (JRA / AST) * Safety checklists * Verify proper use of Personal Protective Equipment (PPE). * Conduct safety inspections and prepare reports with evidence. * Document incidents, near-misses, and follow up on corrective actions. * Coordinate with site managers and supervisors to ensure regulatory compliance. * Ensure compliance with applicable NOM\-STPS standards for construction and industry. **Requirements** * Technical degree or engineering in Safety, Industrial, Environmental, Construction, or related field. * Proven experience in industrial safety or worksite safety. * Solid knowledge of safety regulations, procedures, and permits. * Experience in PPE management, risk analysis, and document control. * Basic to intermediate proficiency in Office software. * DC3 or safety certifications (desirable). * **Availability to travel**. **Skills** * Leadership and decision-making * Observation and attention to detail * Clear and professional communication * Organization and document control * Ability to work under pressure * Strict focus on regulatory compliance Employment type: Full-time Salary: $2,000\.00 \- $4,000\.00 per week Benefits: * Free uniforms Work location: On-site

VXCJ+M2 Cuautlapan, Ver., Mexico

MXN 2,000-4,000/month

Indeed

Regulatory Analyst

**Position:** Regulatory Analyst. **Why your work is important:** At our cooperative, processes are not just documents: they are the path that allows us to provide an efficient, reliable, and human service to our members. As a **Regulatory Analyst**, you will be a key player in enabling the cooperative to continue growing with order, clarity, and quality. Your work will help ensure that each department has well-defined processes, strategic projects move forward with direction, and continuous improvement becomes a reality rather than just a concept. Your efforts will directly impact how we operate, how we organize ourselves, and how we transform. You will be part of a team driving change, innovation, and efficiency. **Main Responsibilities:** * **Gather information** on current processes through interviews, observation, and document analysis to understand how we operate on a day-to-day basis. * Develop **diagrams, process flows, and improvement proposals** using standardized methodologies. * Support the **implementation of operational and technological improvements** that make our activities simpler and more efficient. * Track **schedules, deliverables, and KPIs** for strategic projects. * Participate in the **preparation of progress and project closure reports**. * Keep institutional **documentation on processes and projects updated**. * Join **collaborative sessions** with operational departments to align needs, agreements, and improvements. * Assist in preparing **executive presentations and reports** for decision-making. ### **What we are looking for:** * Degree in **Industrial Engineering, Business Management, Administration, Innovation, Business Development, or related field**. * Knowledge of continuous improvement methodologies. * Project management tools (Trello, MS Project, Asana). * ISO 9001 ### **We Offer:** * **Biweekly salary of $5,250** * **Monthly grocery vouchers.** * **Statutory benefits**: IMSS, vacations, vacation bonus, Christmas bonus (45 days). * **Life insurance.** * **Performance bonuses.** * **Economic leave.** * **Payroll loans and advances.** * **Birthday free day.** * **Continuous training** and growth opportunities. ### **Working Hours** * **Monday to Friday:** 8:30 a.m. to 4:30 p.m. * **Saturdays:** 8:30 a.m. to 1:00 p.m. ### **Want to join our team?** Apply through this channel.

C. 19 1501, Esperanza, 94590 Córdoba, Ver., Mexico

MXN 5,250/month

Hospital Unit Service Executive64525792637953122

Indeed

Hospital Unit Service Executive

We are looking for a **Hospital Unit Service Executive** to ensure the proper administration of medical materials (osteosynthesis and trauma), inventory tracking, and document management for billing services provided at the assigned hospital. The candidate will be responsible for attending to doctors and hospital staff, guaranteeing timely, professional service with high quality standards. **Main Responsibilities** * Ensure collection of required documents and signatures from the hospital for billing purposes. * Keep inventory updated through daily reports and usage records. * Manage and control assigned osteosynthesis materials. * Coordinate with internal departments for material restocking. * Monitor equipment, tools, and specialty resources. * Administrative handling of consumed materials. **Requirements:** * **Education:** Technical degree in Nursing or related healthcare field. * Flexible availability * Proficiency in Microsoft Office applications. **Experience:** * Minimum 6 months handling osteosynthesis or trauma materials. * Operating room experience (desirable). **Knowledge:** * Surgical osteosynthesis materials * Basic operating room procedures and protocols * Basic inventory management **Skills:** * Customer service * Organization and follow-up * Proactiveness * Ability to work under pressure **We Offer:** * Monthly salary * Grocery vouchers * Statutory benefits * Commercial discounts * Quarterly bonuses * Travel allowances **IF YOU ARE INTERESTED, APPLY THROUGH THIS PLATFORM**

C. Poeta Jesús Díaz 147, Zona Centro, Centro, 91000 Xalapa-Enríquez, Ver., Mexico

Negotiable Salary

Indeed

Accounting Analyst

1. Perform accurate accounting entries in the ERP system with proper documentation, authorizations, and in compliance with current policies/procedures. 2. Review accounting entries made in the ERP system to ensure they are correct, supported by documentation and authorizations, and comply with current policies/procedures. 3. Review cash register reports and corresponding cash funds submitted by branches. 4. Verify that the accounting guide is up to date and functional for meeting users' information needs. 5. Confirm that accounting accounts contain updated information. 6. Perform reconciliation of accounting accounts and, where necessary, the corresponding clearing of unmatched entries. 7. Maintain document control of accounting supporting documents to comply with tax regulations. 8. Review supporting documents for petty cash expense verification and their accounting registration. 9. Review supporting documents for travel expense verification and their accounting registration. 10. Prepare analytical schedules, summary schedules, and requested working papers. 11. Monitor unmatched entries. 12. Respond to information requests from external accounting firms and/or audit firms. Job type: Full-time Salary: $8,300.00 per month Benefits: * Employee discounts * Medical expense insurance Education: * Completed bachelor's degree (Desirable) Experience: * General accounting: 1 year (Desirable) Workplace: On-site

C. 19 1501, Esperanza, 94590 Córdoba, Ver., Mexico

MXN 8,300/month

Administrative and Operational Secretary64355488700163124

Indeed

Administrative and Operational Secretary

Job Description We are looking for an Administrative–Operational Secretary with excellent service attitude, organized, and with a strong sense of responsibility. The candidate will be responsible for providing direct support to the Director of Innovation and Growth, ensuring efficient management of the agenda, task follow-up, call handling, expense control, and preparation of administrative reports. The ideal candidate is orderly, discreet, proactive, and able to anticipate the department's needs. Main Responsibilities · Manage and coordinate the director’s schedule: meetings, appointments, visits, and reminders. · Professionally handle and route phone calls, messages, and emails. · Timely follow-up on tasks and commitments with various departments within the company. · Maintain control and record of expenses, receipts, and weekly reports. · Prepare and update administrative progress reports on projects. · Organize physical and digital documentation. · Coordinate logistical and operational aspects (meetings, travel, materials, etc.). · Provide general support to the Management team and assist in internal administrative matters. Requirements · Education: Technical degree or incomplete Bachelor's degree in Administration, Accounting, or related field. · Experience: Minimum 2 years in similar positions. · Knowledge: Proficiency in Office Suite (Word, Excel, Outlook), Google Calendar, basic digital tools, document organization, and expense tracking. · Skills: Organization and planning, effective communication, follow-up ability, discretion, and professional ethics. We Offer · Competitive salary based on experience. · Job stability and excellent work environment. · Opportunities for professional growth within the administrative area. Working Hours: Monday to Friday from 8:00 AM to 2:00 PM and from 3:00 PM to 6:00 PM Position Type: Full-time Salary: $8,000.00 - $11,000.00 per month Work Location: On-site position

Manuel C. Tello 104, Zona Centro, Col del Maestro, 91030 Xalapa-Enríquez, Ver., Mexico

MXN 8,000-11,000/month

Administrative Assistant64317067862146125

Indeed

Administrative Assistant

**Position: Administrative Assistant** **Location: Orizaba, Veracruz** **Schedule:** * Monday to Friday from 9:00 a.m. to 6:00 p.m. (with lunch break) * Saturdays from 9:00 a.m. to 2:00 p.m. **Salary: $10,000 monthly** Additional benefit: Gasoline allowance (car required) **Requirements:** * Bachelor's degree or technical career in administrative, accounting, or related field * Own vehicle (required) * Active registration with SAT * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Experience managing suppliers and customer service * Strong communication, organizational, and document management skills Job type: Full-time, probationary period Contract duration: 4 months Salary: $10,000.00 per month Benefits: * Salary increases * Transportation assistance or service * Company parking * Flexible hours * Option for indefinite contract * Company phone * Free uniforms Workplace: Hybrid remote in 94300, Orizaba Centro, Ver.

Pte. 13 217, Centro, 94370 Orizaba, Ver., Mexico

MXN 10,000/month

Indeed

Consulting Staff

**CONSULTING STAFF** **Gender:** Indifferent **Age:** 21 to 29 years old **Marital Status:** Indifferent **Education:** Bachelor's degree in progress or completed in economic-administrative, legal, or related fields (Accounting, Administration, Law). **Experience:** 1 to 2 years in a similar position in administrative, accounting, or support roles within firms, consultancies, or corporate departments. **Technical Skills:** · Proficiency in Microsoft Office Suite · Document Management · Review of Corporate Documents · Planning and Organization · Research and Information Analysis · Database Management and Information Control · Basic Knowledge in Accounting and Administration **Interpersonal Skills:** · Effective Communication · Attention to Detail · Teamwork · Time Management and Organization · Responsibility and Commitment · Adaptability · Discretion and Confidentiality · Service Orientation · Proactivity · Continuous Learning Job Type: Full-time Work Location: On-site employment

C. 3 25, Córdoba, Alberto Rosales, 94476 Córdoba, Ver., Mexico

Negotiable Salary