**Join our team as an administrative assistant (billing)!** ----------------------------------------------------------------------- ### **Position Objective:** Carry out the company's billing process timely and accurately, providing effective follow-up on merchandise delivery actions and route settlements, ensuring that invoices and delivery proofs contain the necessary information to validate a correct delivery or, when needed, generate credit notes for rejected items and/or returns, confirmed by the warehouse supervisor through a return form, in order to keep the company's customer portfolio updated. ### **Responsibilities:** * Receive orders via various channels (digital, applications, or physical) sent by the sales or administrative department. * Verify inventory in the system and enter orders for invoicing, shipping, or fulfillment according to customer type. * Notify sales representatives of stock shortages, with prior authorization from the administrative department. * Prepare and deliver order lists pending fulfillment for validation and approval. * Monitor order release in the system to proceed with invoicing. * Generate invoices in the system based on approved orders. * Prepare invoice reports for delivery to the warehouse department for validation. * Receive and record merchandise transfers between units or plants in the system, update statuses, and archive documentation. * Receive signed invoices from the warehouse department to deliver to credit and collections or to sales representatives. * Receive return documentation along with the corresponding invoice. * Prepare credit notes for returns or adjustments and deliver them to the appropriate department for processing. * Classify and file invoices, credit notes, and other administrative documents. * Provide sales representatives with necessary documentation for collection management (invoices, returns, credit notes, etc.). * Collect and verify fiscal documentation required by customers and upload it to institutional portals for payment processing. ### **Requirements:** * Bachelor’s degree in Accounting, Finance, Administration, or related field. * Minimum 1 to 2 years of experience in billing, route settlement, or administrative control within distribution centers or logistics companies. * Knowledge of electronic billing processes, credit notes, returns, and route closures. * Intermediate-level Excel skills. * Experience with ERP or administrative systems is desirable. * Proactive attitude, organized, and detail-oriented. ### **We Offer:** * **Gross monthly salary $11,350 (biweekly payments)** * Statutory benefits * Job stability * Opportunities for career development within the company **Location:** El Salto, Jalisco **Schedule:** Full time **Work Mode:** On-site If you meet the requirements and are interested in this position, we invite you to send your CV through this channel. We would be delighted to meet you.