Real Estate Specialist

Description

Summary: Seeking a highly organized Real Estate Specialist to manage transaction coordination, MLS listings, compliance, and real estate operations from contract to closing. Highlights: 1. High-impact role supporting real estate transactions end-to-end 2. Strong ownership across transaction coordination and compliance 3. Fully remote role with structured workflows and clear responsibilities **Real Estate Specialist (Transaction Coordinator, MLS \& DocuSign) – Remote****Full\-Time \| Remote \| U.S. Business Hours** **About the Role** We’re hiring a highly organized and detail\-oriented **Real Estate Specialist** to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing. This is not a basic administrative role. You’ll play a critical role in: ✅ transaction coordination ✅ MLS listing management ✅ contract \& compliance tracking ✅ client communication ✅ closing coordination ✅ real estate operations support You’ll work closely with: * real estate agents * brokers * escrow officers * title companies * lenders * clients to ensure every transaction remains organized, compliant, and on track through closing. If you thrive in: * fast\-paced real estate environments * transaction management * deadline\-driven coordination * documentation workflows * operational organization this role is a strong fit. **What You’ll Own****Transaction Coordination (Primary Focus)*** Manage **5–15\+ active real estate transactions** simultaneously from accepted offer through closing * Maintain: * + transaction checklists + timelines + milestone tracking + closing documentation * Coordinate with: * + escrow companies + title companies + lenders + inspectors + appraisers + agents + clients * Track: * + contingency deadlines + inspections + financing milestones + closing dates * Ensure no deadlines, documents, or approvals are missed **MLS Listing Management \& Marketing Support*** Create, update, and manage listings on MLS platforms * Syndicate listings across: * + Zillow + Realtor.com + Apartments.com + brokerage platforms * Maintain listing accuracy and compliance with MLS requirements * Support creation of: * + flyers + brochures + social media posts + open house materials * Track listing activity and provide updates to agents **Compliance \& Documentation*** Ensure all: * + contracts + disclosures + amendments + addenda + signatures remain complete and compliant * Maintain organized and audit\-ready transaction files * Ensure compliance with: * + brokerage procedures + state regulations + MLS requirements * Manage DocuSign workflows and document execution processes **Client Communication \& Coordination*** Provide proactive updates to: * + buyers + sellers + agents + brokers * Schedule: * + inspections + appraisals + showings + closings * Respond to inquiries professionally and promptly * Maintain strong communication throughout the transaction lifecycle **Reporting \& Administrative Support*** Prepare transaction and pipeline reports * Track: * + commissions + closing timelines + transaction statuses * Support brokerage operations and compliance audits * Maintain organized records and operational workflows **Requirements****Core Requirements*** 2\+ years of experience in: * + transaction coordination + real estate operations + brokerage support + real estate administration * Strong hands\-on experience with: * + MLS platforms + DocuSign + Dotloop, Skyslope, Brokermint, or similar transaction management systems * Strong Google Workspace or Microsoft Office skills: * + Google Sheets / Excel + Docs / Word + calendar coordination * Strong understanding of: * + real estate contracts + disclosures + transaction timelines + compliance workflows * Ability to manage multiple transactions simultaneously * Excellent written and verbal English communication skills * Highly organized with strong attention to detail * Comfortable working remotely during U.S. business hours * **Nice to Have** * Active real estate license or Transaction Coordinator certification * Experience managing: * + 10\+ concurrent transactions + residential \& commercial real estate deals * Familiarity with: * + Canva + InDesign + real estate marketing tools * Experience supporting: * + high\-volume brokerages + real estate investment teams + property management operations **What Makes You a Strong Fit*** Extremely organized and deadline\-driven * Comfortable managing multiple moving transactions simultaneously * Strong attention to compliance and documentation accuracy * Proactive communicator with agents and clients * Calm under pressure during high\-volume transaction periods * Strong operational follow\-through and accountability * Able to work independently in remote environments **What a Typical Day Looks Like*** Update and organize active transaction files * Coordinate inspections, appraisals, and escrow timelines * Manage MLS listings and syndication updates * Send DocuSign documents and track signatures * Follow up with agents, lenders, and title companies * Monitor contingency and closing deadlines * Prepare transaction reports and operational updates **In short:** You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing. **Key Metrics for Success (KPIs)*** Zero missed contingency or closing deadlines * Accurate and compliant transaction documentation * Smooth and timely transaction closings * Organized MLS listings and transaction records * Strong communication with agents, clients, and vendors * High operational reliability and responsiveness **Why This Role Stands Out*** High\-impact role supporting real estate transactions end\-to\-end * Strong ownership across transaction coordination and compliance * Opportunity to work closely with: * + brokers + agents + lenders + title companies * Exposure to: * + MLS systems + transaction operations + compliance workflows + real estate coordination * Fully remote role with structured workflows and clear responsibilities * Growth opportunities into: * + Senior Transaction Coordinator + Brokerage Operations + Real Estate Operations Manager + Compliance Management **Interview Process*** Initial Screening Call * Recruiter Interview * Client Interview * Offer \& Onboarding **Apply Now** If you: * thrive in organized, deadline\-driven environments * enjoy coordinating real estate transactions and compliance workflows * are experienced with MLS systems and transaction management * can manage multiple deals without things slipping through the cracks this role is a strong fit for you.