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Summary: This role involves organizing and maintaining accurate personnel records, assisting in new hire onboarding, and supporting the HR department with various projects and employee queries. Highlights: 1. Organize and maintain accurate personnel records for HR and Managers 2. Assist in the new hire onboarding process for accuracy and compliance 3. Support HR department with projects and corporate program administration **Essential Responsibilities, Accountabilities and Results** * Organize and maintain accurate personnel records and ease of use for all HR and Managers. o Completes necessary documentation and forms for any changes that occur for employees and makes sure corporate HR has necessary paperwork to maintain employment records. o Maintains filing system for employment records such as scanning and filing relevant HR\-related documentation, which includes file uploads into HRIS system. o Oversees the organization of document housing to ensure compliance with record keeping and easy access to necessary forms. o Performs various clerical duties and any other additional responsibilities as directed by management * Assists in the on\-boarding process of new hire documents to ensure accuracy and compliance with Federal and State laws. o Prepares Offer Letters o Schedules pre\-employment screenings o Launches new hire onboarding documents and data entry of new hire into HRIS system o Tracks onboarding activities throughout the new\-hire process, advising local HR when items are behind schedule or incomplete * Answers employee queries about HR\-related matters * Supports the HR department with projects and corporate program administration **Other Duties:** * Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities and activities may change at any time with or without notice. **Competency Requirements** * Ability to maintain confidentiality, follow instructions and possess an attention to detail and ability to work accurately * Computer literacy (Microsoft Office applications \- Word, Excel, Outlook) and possess ability to navigate and use other web\-based systems as necessary * Possess a positive attitude and establish good working relationships with a variety of internal and external stakeholders * Strong phone, email and in\-person communication skills **Educational \& Experience Minimum Requirements** * Proven work experience as an HR Administrator, Coordinator or relevant role. * Minimum of 1 – 2 years’ of relevant experience * BA or other college equivalent preferred.
