Bilingual Executive Assistant

Description

**Job Description:** We are a leading company in the graphic arts manufacturing sector; and we are currently seeking talent for the position of *EXECUTIVE ASSISTANT* ***Objective***: Support the General Director in carrying out all support activities to facilitate communication and achievement of objectives among the Director, Deputy Directors, Managers, and Clients. ***Education:*** Bachelor’s degree in Business Administration or related field. **Working Hours:** Monday to Saturday, 9 AM to 6 PM ***Experience:*** * 3 to 5 years in a similar role, * Experience as an Executive Assistant or Deputy Director Assistant. * Intermediate-to-advanced English (spoken and written). ***Knowledge:*** * Calendar management, planning and execution of meetings. * Collection and synthesis of information to present indicators and results. ***Key Responsibilities:*** * Manage the General Director’s calendar (appointments, meetings, travel, meals, etc.) * Make flight and hotel reservations. * Assist with making and routing telephone calls to Grupo Romo’s reception. * Receive and attend to clients or visitors meeting with the General Director and Deputy Directors. * Assist in managing the General Director’s document archive. * Coordinate the General Director’s correspondence (sending and receiving). * Schedule and manage the Boardroom based on calendar and availability, as well as coffee service and other required materials/supplies. * Handle phone calls and emails, manage the corporate boardroom, conduct executive meetings, prepare minutes, and follow up on action items. * Responsible for collecting information from departments to develop indicator presentations (KPIs). * Manage petty cash. * Verify and control expenses, handle administrative procedures. * Direct interaction with clients and suppliers. * Translation between Spanish and English. ***Skills and Requirements:*** · Assertive communication. . Proficiency with office equipment. · Quality and Continuous Improvement. · Results-oriented. · Crisis management. · Orientation toward internal and external customers. Salary: $29,000.00 - $30,000.00 per month Application Question(s): * How do you handle constant interruptions while trying to complete an urgent report for the board of directors? Experience: * Executive Assistant: 3 years (preferred) Work Location: On-site employment