Administrative Assistant

Description

Job Summary: Supports administrative activities, including billing, procurement, accounts payable/receivable, and logistics, ensuring operational order and continuity. Key Highlights: 1. Key role in the company's administrative and financial management. 2. Opportunity to work in a dynamic and collaborative environment. 3. Responsibility for billing control and payment tracking. **Salary:** 9,000\.00 (MXN) per month Job Description: **Job Profile: Administrative Assistant** **1\. General Information** * **Position:** Administrative Assistant * **Department:** Administration / Finance / Logistics * **Direct Supervisor:** General Director / Administrative Management * **Schedule:** Full-time * (Monday–Friday, 9:00 AM–6:00 PM; Saturday, 8:00 AM–2:00 PM) * **Work Mode:** On-site **2\. Purpose of the Position** Support the company’s administrative activities by managing billing, dispatch, procurement, accounts payable and receivable, documentation, and administrative logistics—ensuring operational order, accurate financial information, and business continuity. **3\. Main Responsibilities** **Administration and Control** * Review and data entry of invoices for **Accounts Payable and Accounts Receivable**. * Organization and updating of supplier documentation (files). * Daily Excel report updates (expenses, administrative controls). * Administrative control of material inflows and outflows. * Support to accounting with invoice preparation, XML file submissions, and internal administrative documentation. **Procurement and Suppliers** * Preparation of purchase orders and control of serial numbers. * Administrative receipt of materials. * Control and registration of material deliveries. * Requesting and tracking supplier pricing, delivery timelines, and service responsiveness. **Treasury** * Payment control and scheduling (Accounts Payable). * Accounts Receivable collection follow-up, deposit tracking, and payment evidence control. **Customer and Vendor Service** * Handling calls from customers and suppliers. * Administrative follow-up on internal requests. **Administrative Logistics** * Support in scheduling shipments. * Administrative tracking and tracing of domestic and international deliveries. **4\. Job Requirements** * **Education:** Technical degree or bachelor’s degree in Administration, Accounting, or related field. **Education:** Completed high school or incomplete bachelor’s degree in Administration, Accounting, or related field. 1 year of experience in a similar administrative position (preferred and verifiable). * **Knowledge:** * Basic–intermediate proficiency in Excel and Microsoft Office suite. * Basic knowledge of billing, accounts payable, and accounts receivable. **5\. Physical Requirements** * Ability to work in an office environment and perform continuous administrative tasks. * Ability to remain seated and/or standing throughout the workday. * Frequent use of computers and digital tools. **6\. Competencies** * Organization and attention to detail. * Responsibility, punctuality, and integrity. * Service-oriented attitude. * Effective communication. * Ability to prioritize tasks and work under pressure. * Teamwork. · Confidentiality in handling information. · Results-oriented mindset. **7\. Performance Indicators (KPIs)** * Accurate and timely invoice data entry. * Adherence to payment and collection deadlines. * Daily update of administrative reports. * File organization and timely updates. * Timely follow-up on purchase orders and deliveries. **8\. Relationship with Other Positions** * General Director / Management. * External or internal accounting. * Suppliers. * Customers. * Warehouse and logistics. Employment Type: Full-time Experience: * Accounts Payable: 1 year (Mandatory) * Accounts Receivable: 1 year (Mandatory) * Billing: 1 year (Mandatory) Work Location: On-site employment Employment Type: Full-time Salary: $9,000\.00 per month Work Location: On-site employment