**JOB PROFILE** * Bachelor’s degree in business administration, Communications, International Relations, Operations Management, or related field. * Minimum 2 years in roles involving executive coordination, project administration, corporate operations, or similar responsibilities. * Bilingual 100% (English and Spanish) **Executive Operations & Administrative Management:** * Coordinate and manage executive calendars, travel logistics, meetings, corporate events, and strategic engagements. * Handle documentation, correspondence, reports, presentations, and executive briefing materials. * Oversee invoice processing, information requests, recordkeeping, and administrative workflows. * Standardize procedures for document management, scheduling, approvals, and communication. * Create templates for recurring tasks (meeting agendas, briefs, reports). **Corporate Communication & Representation:** * Serve as the primary point of contact for internal and external stakeholders interacting with executive leadership. * Draft, review, and manage communications on behalf of the CEO (email, memos, official statements). * Support public-facing activities, including relations with clients, business partners, vendors, and corporate visitors. **Meeting & Information Management:** * Prepare materials, data, agendas, briefs, and follow-up items for executive meetings. * Support tracking of strategic initiatives, deadlines, and deliverables for the CEO. * Follow up with departments/areas to ensure timely completion of assigned tasks. * Maintain status reports for executive visibility. * Maintain organized systems for document control, classification, versioning, and archiving. **Corporate Event Coordination:** * Coordinate executive participation in corporate events, business trips, conferences, and internal or external meetings. * Plan, organize, and oversee logistics, presentations, schedules, and supporting materials for high-visibility activities. **Confidential Information & Executive Support:** * Manage sensitive information with absolute confidentiality, professionalism, and discretion. * Support decision-making by providing organized information, timely reminders, and structured updates. * Anticipate executive needs and proactively resolve potential issues before escalation. **Decision Support & Research** * Conduct research on vendors, partners, market opportunities, and industry topics. * Prepare executive summaries to facilitate informed decision-making. * Review contracts, proposals, or key documents to flag relevant points for the CEO Type of position: Full time Salary: $2.00 - $3.00 per day Application question(s): * Are you fluent in both English and Spanish? * Do you have a valid VISA? Education: * Completed bachelor's degree (Desirable) Experience: * Executive Coordinator: 2 years (Desirable) Language: * English at 100% (Desirable) Workplace: On-site job