Administrative Assistant

Description

Job Summary: Support administrative and operational control of the workshop to ensure smooth, delay-free sublimation fabric production with costs under control. Key Highlights: 1. Administrative and operational support in sublimation production 2. Coordination among sales, design, and production 3. Production control and documentation management Position Profile: Administrative Assistant Department: Production - Large-Format Sublimation Purpose of the Position Support administrative and operational control of the workshop to ensure smooth, delay-free sublimation fabric production with costs under control. Main Responsibilities 1. Production Control - Register production orders in Excel: client, dimensions, material, delivery date, and status - Track workflow: Design, Printing, Sewing, Delivery - Update daily production log and report delays to supervisor 2. Quotation and Invoicing - Assist sales executive in preparing quotations with material cost + labor + margin - Generate invoices, delivery notes, and credit notes in accounting system - Track advance payments (50%) and final payments upon delivery 3. Quality and Documentation - Archive work orders and technical specifications for each project for future reference 4. Operational Support - Coordinate deliveries and pickups with courier services Requirements Technical Knowledge: - Excel Skills: - Organization and attention to detail. - Clear communication to coordinate among sales, design, and production - Proactivity . -Requirements- Minimum Education: Upper Secondary Education - General Baccalaureate 1 year of experience Languages: Spanish Age: between 21 and 44 years Willingness to travel: Yes Keywords: helper, assistant, auxiliary, aux, administrative, aide, assistant, helper, aide