Administrative Coordinator

Description

Job Summary: We are seeking an Administrative Coordinator with experience in operational management, team supervision, and fundraising for a Civil Society Organization. Key Highlights: 1. Leadership role involving team management and fundraising. 2. Opportunity to work with a socially impactful Civil Society Organization (CSO). 3. Requires autonomy, initiative, and negotiation skills. Description Main Functions and Responsibilities: * Operational Management: Coordinate office procedures, manage supplies and inventory, and maintain filing systems. * Develop and keep the Policies and Procedures Manual up to date. * Administrative Management: Oversee report drafting, manage correspondence, and support management in planning meetings and events. * Supervision and Leadership: Build work teams, hire new staff, and conduct performance evaluations. * Budgetary Control: Collaborate on budget preparation, manage expenses and invoicing. * Communication: Serve as liaison among departments, suppliers, and consultants. * Outreach: Promote collaboration with educational institutions and businesses. * Fundraising: Coordinate and supervise fundraising campaigns. * Knowledge of Civil Society Organizations (CSOs). Profile/Requirements Position Profile and Requirements * Professional Education: Bachelor’s degree in Administration, Accounting, or related field; preferably with a diploma in Human Resources (not mandatory). * Experience: Minimum 2 years in supervisory or administrative coordination roles, office management, expense accounts, human resources, public relations, and basic review of business strategies. * Technical Skills: Proficiency in Microsoft Office (Excel, Word), Google Workspace, and database management systems. Commitment to continuous improvement and openness to cutting-edge technology. * Soft Skills: Highly organized, detail-oriented, excellent written and verbal communication, and ability to prioritize tasks. Problem-solving skills and ability to handle critical situations. * Personal Characteristics: Committed, empathetic, people-oriented, trustworthy, and service-driven. * Values: Loyalty, honesty, ethics. * Personality: Empathetic style, results-oriented in the short and medium term, analytical thinking. Work Schedule: Monday to Friday, 9 AM to 6 PM, hybrid (in-person and remote), aligned with Therapists’ activity schedule; full flexible availability. Competencies: Analytical and problem-solving skills, initiative and autonomy, flexibility, ability to lead initiatives, organization and planning, technical and personal reliability, interpersonal communication, teamwork, negotiation ability, loyalty, empathy, leadership Management Level: Mid-level Contract Type: Full-time Duration: Indefinite Salary: Between $12,001.00 and $15,000.00 MXN gross/month Minimum Education: Bachelor’s degree Minimum Experience: At least 2 years Start Date: 27/04/2026 End Date of Activity: 27/07/2026 Number of Vacancies: 1