Administrative Manager

Description

Position Summary: Ensure efficient, profitable, and orderly operation of business units, guaranteeing financial control, operational execution, and continuous improvement. Key Highlights: 1. Manages finances, operations, and business processes comprehensively. 2. Implements continuous improvements and operational standardization. 3. Coordinates events, controls costs, and supervises quality. ⸻ JOB DESCRIPTION GENERAL ADMINISTRATOR (THAIGER / SILVAN / GALA) ⸻ POSITION OBJECTIVE Ensure the efficient, profitable, and orderly operation of business units (Thaiger, Silvan, and Gala), guaranteeing financial control, operational execution, and continuous improvement in profitability and processes. ⸻ GENERAL RESPONSIBILITIES 1\. Financial Administration * Daily monitoring of income and expenses * Validation of deposits and transfers * Cash handling * Weekly cash flow control * Supervision of accounts payable and receivable * Profitability analysis per unit (Thaiger, Silvan, Gala) * Identification and reduction of financial leakage * Invoicing clients (events, consumption, etc.) * Preparation of biweekly payroll * Cost control (food, beverages, and operations) * Recipe and dish costing (updated continuously) * Cost vs. selling price comparison per product * Supplier management (pricing, fluctuations, negotiation) * Generation of alerts for financial deviations * Preparation of administrative minutes * Vacation, absenteeism, and tardiness control ⸻ 2\. Operational Control * Weekly and cyclical inventory execution * Control of shrinkage and waste * Supervision of purchases according to budget * Validation of goods receipt * Direct coordination with kitchen and service teams * Supervision of quality standards * Management and formalization of supplier contracts * Structuring and regularization of operational processes ⸻ 3\. Organization and Processes * Implementation of operational manuals * Continuous improvement of internal processes * Operational standardization * Supervision of process compliance * Documentation of operational changes * Maintenance of administrative order (files, reports, controls) ⸻ 4\. Reporting and Analysis * Weekly performance report (sales, costs, incidents) * Basic financial report * Inventory report * Payroll report * Deviation report (errors, losses, issues) * Actionable improvement proposals ⸻ SPECIFIC RESPONSIBILITIES GALA (catering and events) * Full logistical coordination of events * Event-specific cost control (before, during, and after) * Validation of event profitability * Supervision of setup and teardown * Supervision of service during events * Implementation of pre\-event and post\-event checklists ⸻ SALARY AND COMPENSATION STRUCTURE Base Salary * $14,000 MXN monthly ⸻ Bonuses (up to $6,000 MXN \+ events) 1\. Operational Control Bonus – $1,500 * Checklist compliance ≥ 95% * Inventories without major errors * No significant shortages ⸻ 2\. Financial Bonus – $1,500 * Budget compliance * Reduction of shrinkage * Cost control ⸻ 3\. Administrative Order and Control Bonus – $1,000 * Complete and timely submission of reports * Clear, error\-free, and complete information * Accurate payroll, invoicing, and recordkeeping control * Organized and up\-to\-date documentation ⸻ 4\. Overall Performance Bonus – $1,000 * Timely and proper task completion * Implementation of improvements * Responsibility and attitude ⸻ 5\. Operational Discipline Bonus – $1,000 * Operational orderliness * Process compliance * Low level of operational incidents ⸻ 6\. Event Bonus (GALA) * $600 MXN per event worked Conditions for bonus eligibility: * The event must occur outside regular working hours * The administrator must be present during the event * Must actively participate in event execution (operations and service) * Supervision of food preparation is excluded from this bonus, as it falls under the kitchen department’s responsibility * Bonus applies only if directly involved in event service and execution * The event must be executed on time and correctly, without significant operational errors * If operational failures are attributable to the administrator, the bonus may be withheld ⸻ KEY KPIs * Shrinkage % * Inventory compliance % * Costs vs. sales * Profitability per unit * Average ticket * Process compliance * Operational deviations * Expense control ⸻ IMPORTANT RULES * Unauthorized expenditures beyond budget require prior approval * All activities must be documented * Direct accountability for operational errors * Mandatory use of weekly reports * Omissions are also considered errors ⸻ Position Type: Full\-time Salary: $10,485\.91 \- $14,000\.00 per month Benefits: * Salary increases * Transportation allowance or service * Discounts and preferential pricing * Option for indefinite\-term contract * Medical expense insurance * Discounted cafeteria service Work Location: On\-site employment