ADMINISTRATIVE / COMMERCIAL ASSISTANT

Description

Job Summary: The administrative assistant is responsible for the proper use of company resources and for customer commercial follow-up, improving administrative, financial, and HR control. Key Highlights: 1. Key role in the company's administrative and financial control. 2. Fundamental support in commercial management and customer service. 3. Strategic coordination with various departments and third parties. **Objective** The administrative assistant is responsible for the proper use of company resources, as well as for customer commercial follow-up. **Specific Objectives** * Enhance Administrative and Financial Control * Enhance Human Resources Control * Operational Coordination with the Projects Department * Commercial Coordination with the Marketing Agency * Improve Customer Service and Follow-up **Responsibilities** **Administrative** * Monitoring Staff Activities * Managing Accounts Receivable and Accounts Payable * Reconciling petty cash and bank accounts * Using administrative software (ERP) * Coordinating Accounting Dispatch * Human Resources Control * Quoting, Purchasing, and Logistics of Materials and Equipment * Inventory Management **Commercial** * Tracking Potential Prospects (CRM). Note: This role supports customer service, follow-up, and coordination; sales closure is led by the General Management/Vice Management. * Supporting event organization (Courses, Congresses) * Supporting sales at events (Expos) **Job Priorities (80/20\)** * Administrative and financial control (A/R, A/P, reconciliations, invoicing, and supporting documents). * Commercial follow-up and customer service (CRM, quotations, scheduling, and follow-up). * Purchasing, logistics, and inventory (under established policies and authorizations). * Coordination with third parties (accounting dispatch, legal counsel, commercial/marketing agency, suppliers). **Working Hours:** Full-time: Monday to Friday, 9:00 a.m. to 6:00 p.m. Saturdays: 9:00 a.m. to 1:00 p.m. **Possible Schedule**: Monday to Friday, 9:00 a.m. to 1:00 p.m. Availability for events and promotional/sales visits **Human Relationships:** Vertically: General Management Horizontally: Department Heads (Farms, Projects, Courses) and Representatives Externally: Accounting Dispatch, Legal Counsel Position Type: Full-time Salary: $12,000\.00 per month Benefits: * Company phone Work Location: On-site employment