Administrative Analyst

Description

Job Summary: Ensure the management and monitoring of administrative, contractual, and payment processes with suppliers and partners, providing support to the commercial area. Key Responsibilities: 1. Manage administrative, contractual, and payment processes 2. Provide support to the commercial area 3. Monitor suppliers and internal clients At Chivas, we believe talent is built on values, passion, and teamwork. If you are looking for a place where your talent makes a difference, this opportunity may be for you. **Purpose of the Position:** Ensure the proper management, control, and monitoring of administrative, contractual, and payment processes with suppliers, commercial partners, and internal departments, ensuring timely compliance with established agreements and providing support to the commercial area. **What Are We Looking For?** * Bachelor’s degree in Business Administration or related field * 1–3 years of experience in administrative roles * Experience in administration, review, and validation of invoices and/or contracts, and in monitoring suppliers and internal clients **Technical Knowledge** * Google Workspace (Docs, Sheets, Slides) * Intermediate Excel * Basic SAP (desirable) **What Will You Do in This Role?** * Execute administrative contract management and monitor supplier, commercial partner, and sponsor invoice payments * Collect information regarding services requested by the Events & Experiences, Digital Marketing, Sponsorships, International Brand, and Entertainment departments * Generate purchase requests and monitor them until service delivery is properly completed * Provide suppliers with status updates regarding payment dates, contract delivery, and data updates * Manage the administrative onboarding of suppliers providing services to Senior Business, Marketing, and Experience Management teams * Maintain control over commercial contracts: collect signatures and ensure their delivery to the relevant department * Manage incidents arising from matches or additional activities requiring extra payments to commercial staff * Collect witness statements and evidence of services rendered by suppliers **Benefits:** 30-day year-end bonus Major medical expense insurance Funeral expense coverage Grocery vouchers Savings fund Subsidized cafeteria Work Location: Akron Stadium Schedule: Monday to Friday, 9:00 a.m. to 6:00 p.m.**?