Administrative Staff - Document Control

Description

Position Summary: We are seeking a Document Control Administrative Staff member to manage and track document-related processes for collaborators, ensuring professional attention, timely retrieval, and full traceability of files. Key Highlights: 1. High level of organization and customer focus. 2. Working with documentation, tracking, and managing relationships with multiple clients. 3. Professional management of files. We Are Hiring! Document Control Administrative Staff We seek talent with strong organizational skills, customer orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this vacancy is for you. Position Objective To administer and monitor document control processes for collaborators across various clients, ensuring timely retrieval of signed documents, accurate file traceability, and consistently professional service. Required Education Experience in administrative matters. Work Experience Administrative and document control. Administrative follow-up with clients for document retrieval. Database and reporting management. Direct client interaction and follow-up on pending items. Technical Knowledge Administrative processes for file control. Intermediate Excel (database handling and tracking). Physical and digital document organization and storage. Use of electronic signature platforms (preferably Doc2Sign or similar). Preparation of client-specific reports. Main Responsibilities Registration and control of personnel onboarding and offboarding. Tracking of contracts and documentation sent for signing. Sending and monitoring via electronic signature platform. Proactive retrieval of pending documentation. Preparation of individual and general reports. Storage of files in physical and digital formats. Direct coordination with clients to collect signatures and documents. Internal administrative management related to signing processes. On-site visits to clients when necessary. Key Skills Organization and high attention to detail. Service orientation. Clear and assertive communication. Persistence in retrieving documentation. Attention to detail. Ability to manage multiple clients simultaneously. Location: Near Los Cubos Zapopan or Hard Rock Hotel Schedule: Monday to Friday, 9:00 AM – 6:00 PM Salary: $12,000 MXN monthly (paid biweekly) Benefits: Statutory and above-statutory benefits Interested? Please send your CV as an attachment. -Requirements- Minimum Education: Higher Education – Bachelor's Degree years of experience Keywords: administrative