Administrative Assistant - Document Control

Description

Job Summary: We are seeking a Document Control Administrative Assistant to manage and monitor document control processes for collaborators, ensuring timely retrieval of signed documentation and full traceability of files. Key Highlights: 1. High level of organization and customer focus 2. Passion for administrative processes and documentation 3. Simultaneous management of multiple clients and attention to detail We are hiring! Document Control Administrative Assistant We seek talent with a high level of organization, customer orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this vacancy is for you. Job Objective Manage and monitor document control processes for collaborators across various clients, ensuring timely retrieval of signed documentation, accurate file traceability, and consistently professional service. Required Education Experience in administrative matters. Work Experience Document administration and control. Administrative follow-up with clients for document retrieval. Database and reporting management. Direct client interaction and follow-up on pending items. Technical Knowledge Administrative processes for file control. Intermediate Excel (database management and tracking). Physical and digital document organization and storage. Use of electronic signature platforms (ideally Doc2Sign or similar). Preparation of client-specific reports. Main Responsibilities Registration and control of personnel onboarding and offboarding. Tracking of contracts and documentation sent for signature. Sending and monitoring via electronic signature platform. Proactive retrieval of pending documentation. Preparation of individual and general reports. Storage of files in physical and digital formats. Direct coordination with clients to collect signatures and documents. Internal administrative management related to signing processes. On-site visits to clients when necessary. Key Skills Organization and strong follow-up ability. Service orientation. Clear and assertive communication. Persistence in retrieving documentation. Attention to detail. Ability to manage multiple clients simultaneously. Location: Near Los Cubos Zapopan or Hard Rock Hotel Schedule: Monday to Friday, 9:00 AM to 6:00 PM Salary: $12,000 MXN per month (paid biweekly) Benefits: Statutory benefits and benefits exceeding statutory requirements Interested? Please send your CV as an attachment. -Requirements- Minimum education: Higher education – Bachelor's degree years of experience Keywords: administrative