Subdivision Administrator

Description

Job Summary: Responsible for the operational, administrative, and financial management of a residential subdivision, ensuring maintenance, regulatory compliance, and resident satisfaction. Key Responsibilities: 1. Manage maintenance fee collections and document control. 2. Coordinate and supervise preventive and corrective maintenance. 3. Handle resident requests, complaints, and mediate conflicts among neighbors. Bonanza Residencial: Subdivision Administrator Job Objective: To be responsible for the operational, administrative, and financial management of the subdivision, ensuring proper maintenance of common areas, compliance with internal regulations, and resident satisfaction, acting as the primary liaison between the Board of Directors/Neighborhood Committee and the community. Main Functions and Responsibilities: Administrative and Financial * · Manage collection of maintenance fees. * · Maintain control and filing of official documentation, assembly minutes, contracts, and records. * · Convene and support the organization of General Assemblies and Neighborhood Committee meetings. Operational and Maintenance: * · Research, evaluate, and select reliable suppliers offering the best cost\-benefit ratio for services. * · Analyze and compare quotations (comparative tables) to ensure transparent and objective contracting. * · Supervise the performance of staff under supervision (security, cleaning, gardening, general maintenance). * · Coordinate and supervise preventive and corrective maintenance of facilities (lighting, green areas, security booth, etc.). * · Manage the hiring and evaluation of external service providers. * · Monitor appropriate use of common areas. * · Resident Relations and Regulatory Compliance * · Timely and effective handling of resident requests, complaints, and suggestions. * · Ensure strict compliance with the Internal Regulations, Bylaws, and applicable legal provisions. * · Mediate conflicts among residents related to coexistence and use of shared spaces. Requirements: Education: Bachelor’s degree in Administration or Accounting. Experience: Minimum 2 years of administrative experience, preferably in condominium, subdivision, hotel, or institutional facility management with public-facing responsibilities. Required Knowledge: * Proficiency in Office software (Excel, Word) and digital tools. * Basic knowledge of accounting and finance. * Fundamental understanding of facility maintenance. Skills: * Excellent customer/resident service orientation. * Negotiation and conflict resolution abilities. * Leadership and team management capability. * Strong organizational skills, punctuality, and high professional ethics. * Availability to respond to urgent situations. * Residence near the area or within the subdivision. * Verifiable employment references. We Offer: * Salary: $20,000 gross pesos. * Statutory benefits. * Job stability. Salary: $17,000\.00 \- $20,000\.00 per month. Work Location: On-site employment.