Payment Assistant

Description

Job Summary: Manage outgoing cash flow by processing invoices, executing payments, and ensuring accuracy of financial records. Key Highlights: 1. Key role in payment management and account reconciliation. 2. Collaboration in financial closing and vendor support. 3. Opportunity to apply attention-to-detail and organizational skills. Objective: Manage a company's outgoing cash flow by processing invoices, making payments to vendors, reconciling accounts, and ensuring accuracy of financial records. Key responsibilities include verifying invoices, scheduling transfers, securing approvals, and maintaining up-to-date accounting files to ensure timeliness. Main Responsibilities of a Payment Assistant: Invoice Processing: Receive, verify, classify, and record vendor invoices in the accounting system. Payment Management: Prepare timely payments (wire transfers, checks), ensuring amounts are accurate. Account Reconciliation: Compare vendor statements with internal records to identify discrepancies. Documentation Validation: Ensure invoices have required approvals (department heads, purchase orders) before processing. Vendor Support: Resolve queries and disputes related to payments or overdue invoices. Filing and Control: Maintain an organized and updated record of all financial transactions and supporting documents. Support for Financial Closing: Assist in month-end closing processes. Requirements: Education: Bachelor's degree in Accounting (preferred), Finance, or Business Administration. Work Experience: 6 months to 2 years in similar roles such as accounts payable, treasury, or administrative assistant. Advanced Excel: Proficiency in spreadsheets for expense tracking. Accounting Software: Experience with SAP. Skills: Attention to Detail: Accuracy in data entry to prevent financial errors. Organization: Ability to manage multiple tasks and tight deadlines. Communication: Interpersonal skills for effective interaction with vendors. Integrity. Salary: $12,000\.00 \- $12,500\.00 per month Work Location: On-site employment