Archivist - Document Control

Description

Job Summary: We are seeking a highly organized, client-focused Archivist and Document Control Specialist to manage and track document control processes, ensuring timely retrieval and full traceability of files. Key Highlights: 1. Document Management and Administration 2. Tracking and Relationship Management with Multiple Clients 3. Database Handling and Reporting We Are Hiring! Archivist and Document Control Specialist We seek talent with exceptional organizational skills, strong client orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and engaging with multiple clients, this position is for you. Job Objective Manage and monitor document control processes for personnel across various clients, ensuring timely retrieval of signed documents, accurate file traceability, and consistently professional service. Required Education Experience in administrative matters. Work Experience Document management and administration. Administrative follow-up with clients for document retrieval. Database handling and reporting. Direct client interaction and follow-up on pending items. Technical Knowledge Administrative processes for file control. Intermediate Excel (database handling and tracking). Physical and digital document organization and safeguarding. Use of electronic signature platforms (preferably Doc2Sign or similar). Client-specific report generation. Main Responsibilities Registration and control of employee onboarding and offboarding. Contract and document tracking for signature. Sending and monitoring via electronic signature platform. Proactive retrieval of pending documentation. Preparation of individual and general reports. Safeguarding of physical and digital files. Direct coordination with clients to collect signatures and documents. Internal administrative management related to signing processes. On-site visits to clients when necessary. Key Skills Organization and meticulous follow-up. Service orientation. Clear and assertive communication. Persistence in retrieving documentation. Attention to detail. Ability to manage multiple clients simultaneously. Location: Near Los Cubos Zapopan or Hard Rock Hotel Schedule: Monday to Friday, 9:00 AM to 6:00 PM Salary: $12,000 MXN per month (paid biweekly) Benefits: Statutory and above-statutory benefits Interested? Please send your CV as an attachment. -Requirements- Minimum Education: Higher Education – Bachelor's Degree years of experience Keywords: archivist