Administrative Assistant

Description

Job Summary: We are seeking a Document Control Administrative Assistant with strong organizational skills and a customer-focused mindset to manage and monitor document-related processes. Key Responsibilities: 1. Manages and monitors collaborative staff document control processes 2. Document administration and control, direct customer service and interaction 3. Organization, clear communication, and ability to manage multiple clients **We are hiring!** **Document Control Administrative Assistant** ---------------------------------------- We seek talent with exceptional organizational abilities, a strong customer orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this position is for you. **Job Objective** ----------------------- Administer and monitor **collaborative staff document control processes** for various clients, ensuring timely recovery of signed documents, accurate file traceability, and consistently professional client interaction. **Required Education** ----------------------- * Experience in administrative matters. **Work Experience** ----------------------- * Document administration and control. * Administrative follow-up with clients for document recovery. * Database and reporting management. * Direct customer service and interaction, including follow-up on pending items. **Technical Knowledge** -------------------------------- * Administrative processes for **file control**. * Intermediate **Excel** (database handling and tracking). * Physical and digital document organization and archiving. * Use of **electronic signature platforms** (preferably Doc2Sign or similar). * Preparation of client-specific reports. **Main Responsibilities** ------------------------- * Registration and control of staff **onboarding and offboarding**. * Contract and document submission tracking for signatures. * Sending and monitoring via electronic signature platform. * Proactive recovery of pending documentation. * Preparation of individual and general reports. * Physical and digital file archiving. * Direct coordination with clients to collect signatures and documents. * Internal administrative management related to signing processes. * In-person client visits when necessary. **Key Skills** --------------------- * Strong organization and follow-up capabilities. * Service orientation. * Clear and assertive communication. * Persistence in document recovery. * Attention to detail. * Ability to manage multiple clients simultaneously. **Location:** Near Los Cubos Zapopan or Hard Rock Hotel **Schedule:** Monday to Friday, 9:00 AM to 6:00 PM **Salary:** $12,000 MXN monthly (tax-free) \| Biweekly payment **Benefits:** Statutory benefits plus additional benefits exceeding statutory requirements **Interested?** ----------------- Please send your CV as an attachment