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Job Summary: Responsible for controlling and scheduling payments, validating financial information in the ERP system, and proposing improvements to support decision-making regarding cash flow and accounts payable. Key Highlights: 1. Key role in optimizing cash flow and operational efficiency. 2. Opportunity to propose process improvements and automation. 3. Supervision and development of an accounting intern. 1\. Job Objective Ensure proper control and scheduling of company payments, validate the integrity of financial information recorded in the ERP, and provide analysis and improvement proposals to the CEO and Finance Consultant to support decision-making on cash flow, accounts payable, and operational efficiency of the department. 2\. Functions and Responsibilities 2\.1 Daily Activities (in ERP system) * Validate that income and expense entries generated by the intern are correctly captured in the ERP (accounts, amounts, dates, descriptions). * Generate interbank transfers among the company's own bank accounts, ensuring correct accounting treatment. * Maintain petty cash control: record disbursements, record receipts, verify expenses, replenish funds, and reconcile against physical cash counts. * Prepare and update accounts payable reports (aging of balances, upcoming due dates, daily and weekly payments). * Build and analyze the daily cash flow report: bank balances, confirmed inflows, scheduled outflows, and projected balances. * Identify trends, variances, and improvement opportunities based on generated reports. * Validate supporting documentation for each disbursement (valid invoices, authorizations). 2\.2 Weekly Activities * Prepare the weekly supplier payment schedule, considering due dates, priorities, and cash availability. * Submit the proposed payment schedule to the CEO for approval twice per week. * Upload approved payments to banking portals (with experience uploading bulk payments using transfer templates to eliminate manual entry). * Reconcile executed payments against the ERP and send payment confirmations to respective suppliers. * Follow up on clarifications, credit notes, and refunds with suppliers. 2\.3 Monthly Activities * Reconcile accounts payable balances against the accounting module and the company's internal system named "panel". * Support monthly financial closing: accruals, provisions, account clean-up. * Generate monthly financial reports related to accounts payable and cash flow. * Audit generated journal entries and correct inconsistencies before month-end closing. 2\.4 Supervision of the Accounting Intern * Supervise the intern’s daily generation of income and expense entries in the ERP. * Ensure the intern completes their daily workload and submits their daily bank reconciliation report within the established timeframe. * Measure the intern’s performance, quality, and timeliness using clear KPIs. * Validate that information entered by the intern into the system is accurate before incorporating it into official reports. * Provide performance feedback to the intern and report progress to the CEO and Finance Consultant. 2\.5 Analysis and Improvement Proposals * Create and maintain cash flow reports (daily, weekly, and projected) at the level of detail required by the CEO and Finance Consultant. * Analyze cash flow behavior, payment patterns, and accounts payable turnover to identify risks and opportunities. * Propose improvements to departmental processes: task automation, optimization of payment scheduling, clearer reporting formats, internal controls, and ERP usage. * Suggest new ways of working that reduce operational time, errors, and manual dependencies. * Present findings and recommendations to the CEO and Finance Consultant, supported by data for each proposal. 3\. Key Performance Indicators (KPIs) **Indicator** **Target** Payments executed on scheduled date ≥ 98% Errors in expense entries / transfers ≤ 1% monthly Daily cash flow report delivered Before 2:00 p.m. Petty cash reconciliation with no discrepancies 100% monthly Weekly payment schedule delivered Every Monday before 2:00 p.m. Daily bank reconciliation with no pending items ≥ 95% Daily intern reconciliation report validated and delivered 100% on time Improvement proposals presented to CEO / Consultant Minimum 1 per month 4\. Job Requirements 4\.1 Academic Qualification * Bachelor’s degree in Accounting, Finance, Business Administration, or related field (degree holder or graduate with experience). 4\.2 Experience * Minimum 2 years in similar roles in accounts payable, treasury, or operational accounting. * Demonstrable experience managing accounting ERPs (CONTPAQi, Zoho Books, SAP Business One, Aspel\-COI or similar). * Experience uploading payments via banking portals (BBVA, Santander, Banorte, etc.). 4\.3 Technical Knowledge * Intermediate\-advanced proficiency in accounting ERP systems (banking module, accounts payable, accounts receivable, income, payroll). * Intermediate\-advanced Excel skills (pivot tables, VLOOKUP / XLOOKUP, financial formulas, reconciliations). * Knowledge of applicable Mexican tax legislation and ISR and VAT withholding requirements. * Treasury knowledge: cash flow management, bank reconciliations, petty cash control. 4\.4 Competencies and Skills * Analytical thinking: ability to interpret data, identify patterns, and translate them into actionable insights for decision-making. * Proactive mindset: ability to design and propose new ways of working—not just execute tasks. * Attention to detail and numerical accuracy orientation. * Time management and organizational skills. * Ability to delegate and develop team members under supervision (intern). * Effective communication with leadership, suppliers, and internal departments; ability to clearly present analyses and proposals. * Discretion and confidential handling of financial information. * Ability to work under pressure and meet critical deadlines (month-end closings, payment scheduling). 5\. Working Relationships **Type** **With Whom and For What** Internal CEO, Finance Consultant, Accounting Intern, Procurement, Operations. External Suppliers (payment tracking and clarifications), banks (operations and support), external accountants / auditors. 6\. Working Conditions * 100% on-site work at company offices, Monday to Friday, 9 a.m. to 6 p.m. * Availability to support monthly closings and critical payment deadlines. * Primarily desk-based work, using a computer. * Access to confidential information: requires signing a confidentiality agreement. Salary: Starting at $14,000\.00 per month Benefits: * Employee discount Work Location: On-site employment
