Executive Assistant - Polanco

Description

Job Summary: We are seeking an Executive Assistant to represent the institutional image, provide proactive and discreet service, and ensure the smooth operation of executive activities and events. Key Highlights: 1. Personalized attention and representation of the institutional image. 2. Coordination of executive logistics and support for corporate events. 3. Professional development and a positive work environment. For nearly two decades, we have operated nationwide in the IT business sector and are one of the leading strategic partners for companies seeking professionalism and trust in their service providers. We are looking for \- **Executive Assistant, Polanco Area** *\- Purpose* To represent the institutional image and provide warm, proactive, and discreet assistance to executive leadership—ensuring an exceptional corporate experience while anticipating needs to guarantee seamless daily operations, front-desk services, and executive events. \- *Main Responsibilities* * Front-desk reception and personalized service: greets clients, suppliers, candidates, and accompanies executives; logs entries/exits in the logbook and manages access per security protocols; delivers courteous, professional, and adaptable service according to visitor seniority. * Priority support for executive leadership: screens and routes calls, messages, and visits confidentially; maintains fluid communication to address urgent requests and closely monitor leadership needs before, during, and after meetings or travel. * Executive logistics coordination: arranges meeting rooms, supporting materials, and services; manages timely reservations (hotels, restaurants, transportation); coordinates arrivals and departures of high-level guests. * Event and protocol support: receives and escorts attendees at corporate events; distributes welcome kits; oversees standards of appearance and etiquette; collaborates with vendors and internal teams to ensure an impeccable experience. * Basic document and administrative management: maintains simple controls for correspondence and front-desk files in physical and digital formats; reports incidents and tracks front-desk supply status to ensure uninterrupted service. * Experience oversight: monitors the front-desk environment (appearance, cleanliness, service quality) and submits observations or improvement proposals to uphold the executive team’s professional image. \- *Requirements* * Education: Technical degree or relevant coursework in hospitality, customer service, or secretarial studies preferred. * Experience: Minimum 1–2 years in front-desk, hostess, or corporate customer service roles. * Skills: Excellent interpersonal skills, empathy, discretion, and ability to anticipate and prioritize executive needs; proactivity and composure under pressure. * Digital competencies: Basic knowledge of access control systems, digital logbooks, and Microsoft Office suite; aptitude to quickly learn internal platforms. *Key Skills* \- Learning Agility \- Teamwork \- Analytical Thinking \- Effective verbal and written communication. \- Responsiveness. \- Attention to detail \- Technical language proficiency. ***On-site Work*** We are highly interested in welcoming you to our team—we value your well-being, our clients’ satisfaction, and the company’s long-term success. Salary: $10,000\.00 \- $13,000\.00 per month Benefits: * Professional development support * Employee discounts * Company parking * Option for indefinite-term contract * Medical expense insurance * Major medical expense insurance * Vision insurance * Life insurance * Company mobile phone * Grocery vouchers Work Location: On-site employment