Quality Control Management Assistant

Description

Job Summary: Quality Control Management Assistant manages the administrative development of the department, ensuring operational continuity through agenda management, information organization, and administrative and financial processes. Key Highlights: 1. Comprehensive support to senior management or executive departments 2. Administrative management of personnel and meeting organization 3. Budget management and vendor payments GRUPO HERDEZ We are the food company with the longest history in the country, a leader in the sector and a major player in the ice cream category in Mexico, as well as one of the leaders in the Mexican food segment in the United States. We are currently seeking: Quality Control Management Assistant JOB OBJECTIVE: Manage, ensure, and guarantee the administrative development of the department through agenda management, information organization, and execution of administrative and financial processes in accordance with internal company mechanisms and policies to ensure operational continuity of the department. JOB FUNCTIONS: • Support budget management for the department by monitoring monthly expenses against the assigned budget and reporting variances to ensure the department remains within financial limits and optimizes its resources. • Manage vendor payments by processing purchase orders and invoices through the company’s internal system to ensure continuity of third-party services. • Organize team meetings and training sessions by preparing materials, arranging room logistics, and drafting minutes to follow up on action plans. • Administer personnel matters for the department by disseminating general announcements, coordinating the vacation program, handling requests for technological equipment, and managing related procedures to ensure compliance with established policies. • Arrange business travel reservations and verify corporate management expense reports based on specified requirements and itineraries. • Submit laboratory analysis requests via the LIMS platform to ensure required analyses are carried out by the department. REQUIREMENTS: Education: High school diploma or completed technical degree Experience: • At least 3 years providing comprehensive support to senior management or executive departments in high-level corporate environments • At least 1 year managing financial matters (budgeting) • At least 1 year working under strict confidentiality and professional ethics standards • At least 3 years performing administrative personnel management Technical Knowledge: • Basic financial management knowledge (cost centers, budgeting) • Vacation program and IMSS administration Technological Knowledge: • Microsoft Office suite (Word, Excel, PowerPoint) • G Suite (Google) • Web platforms • ERP systems proficiency (AS/400, SAP, Oracle, or similar) Work Location: Herdez Corporate Office, San Bartolo (Argentina Poniente, Miguel Hidalgo, CDMX), near Toreo Metro Station Working Hours: Monday to Thursday: 9:00 AM – 6:30 PM; Friday: 9:00 AM – 3:00 PM We Offer: • Base salary of $9,945.00 gross • Statutory benefits and above-statutory benefits At Grupo Herdez companies, our recruitment and selection process is transparent and free of charge for all participants; we never recruit via public email domains. -Requirements- Minimum education: Upper secondary education – General High School 1 year of experience Keywords: assistant, helper, aide, auxiliary, assistant, helper, aide, quality, qa