Office Manager

Description

Job Summary: We are seeking a passionate Office Manager to ensure the proper functioning, operation, and administration of offices, guaranteeing an efficient and high-quality experience. Key Responsibilities: 1. Manage the proper functioning and administration of offices 2. Coordinate general services and key vendors 3. Maintain efficient and uninterrupted operations At **Odellá**, we are looking for a passionate individual eager to learn! We are an international company specializing in the distribution and marketing of high-end medical equipment, aesthetic treatments, and dermocosmetic products with global recognition. We are seeking an **Office Manager**. **Job Objective:** Ensure the proper functioning, operation, and administration of offices, guaranteeing an efficient, organized, and high-quality experience for all employees, visitors, and vendors. **Main Responsibilities:** · Office management. · Administer daily office operations. · Serve as the point of contact with building management. · Manage access control, ID badges, and visitor registration. · Coordinate workspaces, meeting rooms, and common areas. · Coordination of general services. **Supervise and coordinate teams for:** · Maintenance · Cleaning · Reception · Messaging · Ensure service standards, order, and functionality. · Track incidents and internal requests. · Vendor management **Administer service vendors:** · Cleaning · Maintenance · Repairs · General services · Request quotations, negotiate, and track payments. · Evaluate vendor performance and quality. · Maintenance and operations · Create and manage preventive and corrective maintenance schedules. · Ensure proper condition of facilities, furniture, and equipment. · Coordinate office repairs and improvements. · Asset administration **Manage inventory and control of:** · Computers · Mobile phones · Telephone lines · Control equipment assignments, replacements, and disposals. · Fleet and parking · Administer vehicle fleet (assignments, maintenance, control). · Manage parking spaces and vehicle access. · Administration and billing · Handle purchase orders and expense control. · Receive, validate, and track invoices. · Coordinate with Finance department for vendor payments. **Requirements:** **Experience in:** · 3+ years in similar positions (Office Manager, Facilities, Administration). · Experience managing vendors and general services. · Experience in administrative control and billing. **Knowledge:** · Office and facilities administration. · Inventory control. · Vendor management. · Billing and administrative processes. · Microsoft Office suite (Intermediate Excel). **Skills:** · Organization and attention to detail. · Proactivity and problem-solving. · Excellent internal customer service. · Coordination and multitasking ability. · Effective communication. **Ideal Profile:** · Strong service orientation. · Sense of urgency. · Order and structure. · Ability to operate and execute independently without constant supervision. · Positive attitude and ease in collaborating across diverse teams. **Success Metrics:** · Efficient and uninterrupted office operations. · Internal customer satisfaction. · Appropriate cost and vendor control. · Completion of preventive maintenance tasks. · Orderly asset management. **What We Offer:** · 12 vacation days · 15 days year-end bonus · 25% vacation premium · 10% restaurant vouchers (capped) · 10% grocery vouchers (capped) · 10% savings fund (capped) · 50–75% discount on products and treatments (Family & Friends) · 2 monthly psychology sessions · 1 monthly nutritionist session · 24/7 telemedicine · 1 annual dental cleaning **Work Location: Ejército Nacional 381, Polanco** Working hours: Monday to Friday, 9:00 AM to 6:00 PM, with flexible schedule availability. Salary: $25,000.00 per month Benefits: * Employee discount * Special discounts and preferential pricing * Grocery vouchers * Restaurant vouchers Work Location: On-site employment