Executive Assistant to Management

Description

Executive Assistant to Management \| Architecture Firm (CDMX) $16,000 to $18,000 \+ short-term growth About the firm: We are a Mexican architecture firm specializing in sustainable design, prefabricated systems, and customized projects. We operate with high standards of order, aesthetics, and execution. We seek to onboard an Executive Assistant to Management who will become a key piece within the firm: a person with sound judgment, professional presence, and the genuine ability to support operations alongside management. \-\-\- The role: This is not a conventional administrative position. It is a strategic position requiring structure, operational intelligence, and the ability to represent management clearly, firmly, and professionally. The person in this role will be responsible for maintaining order, coordinating the team, and ensuring that internal and external communications reflect the firm’s standard. \-\-\- Key responsibilities \- End-to-end management of management’s agenda with sound judgment (prioritization, control, and operational decision-making) \- Coordination of meetings with clients, suppliers, and internal team members \- Drafting and managing formal communications on behalf of management \- Timely and consistent follow-up on office and construction site pending items \- Document control and organization (presentations, quotations, files) \- Clear, structured, and firm transmission of instructions \- Information filtering and access control to management \-\-\- Ideal candidate profile \- Minimum 2–4 years’ experience as an executive assistant or in a similar role \- Impeccable communication skills (oral and written) \- High level of organization and attention to detail \- Firm, discreet, and professional demeanor \- Ability to anticipate issues, resolve them, and take initiative without constant supervision \- Excellent presence and client interaction skills \-\-\- Highly valued \- Experience in architecture, construction, or related industries \- Aesthetic judgment and sensitivity toward professional presentation \- Experience coordinating teams or managing multiple concurrent workstreams \- Interest in progressing into a role with greater responsibility \-\-\- What we offer \- Monthly salary of $20,000 to $28,000 (based on experience and profile) \- Short-term growth into a strategic role within the firm \- Direct collaboration with management \- Active participation in the operations of a growing firm \- A professional, structured, and results-oriented environment \-\-\- Location: Tlalpan, Centro. CDMX Work modality: On-site Schedule: Full-time \-\-\- The position begins with one week of paid training to help you acclimate to working with our team. Application If you match this profile, please submit your CV along with a brief message explaining why you are the right fit for this role. We seek someone who understands that this position is not merely supportive—it is one built on trust, sound judgment, and direct representation of management. Salary: $16,000\.00 \- $18,000\.00 per month Application questions: * What are you unwilling to tolerate in a job? * Which part of your most recent job did you tend to avoid doing? * Tell us about a workplace rule you disagreed with—and what you did about it. Education: * Completed bachelor’s degree (preferred) Willingness to travel: * 100 % (preferred) Workplace: On-site employment