Administrative Assistant - Minimum 2 years of experience.

Description

Job Summary: Provide administrative and operational support to the organization by efficiently managing reception, information control, and coordination of internal services to ensure smooth daily operations. Key Highlights: 1. Essential administrative and operational support for daily operations. 2. Management of reception, information, and coordination of internal services. 3. Contribution to the proper functioning of office operations. Job Objective: Provide administrative and operational support to the organization through efficient management of reception activities, information control, administrative follow-up, and coordination of internal services, contributing to the proper functioning of daily office operations. Requirements: • Bachelor’s degree in Business Administration, Public Relations, or related field (completed or incomplete). • Proficiency in document and minutes drafting. • Advanced proficiency in Microsoft Office suite. • High level of organization, accuracy, and attention to detail. • Results-oriented mindset. • Excellent communication skills and service-oriented attitude. Responsibilities: • Receiving and registering visitors and suppliers arriving at reception (providing water/coffee). • Managing and tracking meeting room reservations via calendar. • Preparing meeting minutes as requested by senior management. • Quoting, purchasing, and logistics for office supplies (water, stationery, cleaning products, food items, equipment, meals, etc.). • Booking flights, trucks, and hotels for staff. • Supervising and monitoring the general condition and cleanliness of facilities (reception area, restrooms, cafeteria, and offices in general). • Maintaining and updating supplier directories and contact lists. • Processing purchase invoices and administratively tracking related expenses. • Preparing DHL shipping labels for documentation dispatch. • Supporting pharmacy logistics activities as requested by the Administrative Manager and senior management. • Supporting logistics, quoting, and event preparation for company events in collaboration with HR. • Providing internal customer service by addressing employee inquiries or assisting with forms. Working Conditions: • Salary: $10,000.00 to $12,000.00 MXN gross per month • Statutory benefits from day one • Work schedule: Monday to Friday, 8:30 a.m. to 6:00 p.m. • One-hour lunch break . -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Age: Between 29 and 40 years Knowledge: Efficiency, Team Management, Results Orientation, Microsoft Excel, Operations, Organization, Reception, Follow-up, Service Coordination Keywords: helper, assistant, auxiliary, aide